Operations and Finance Manager

Orchestra is a strategic communications and marketing company, and they are seeking an Operations and Finance Manager to support daily business operations and financial coordination. This role will ensure projects run smoothly, budgets are accurate, and internal systems support the team's work.ResponsibilitiesMonitor all print production jobs and track vendors, costs, postage, ganging opportunities, and specificsManage and process purchase orders (POs), including obtaining approvals for all print-related orders (printing, postage, vendors, etc.)Coordinate with Accounts Payable (AP) to process vendor invoicesManage team credit card transactions and reconcile expensesCreate, maintain, and update client revenue forecastingReview client budgets to ensure they have been updated with actual production costs by account staffReview Open AR reports and conduct AR follow-ups with clients on outstanding invoicesSupport finance in reconciling invoicesContribute to revenue projections and forecastingMaintain and manage budget processes, including sensitive financial and confidential informationEnsure internal systems meet team needs, including ease of use, integration with existing tools, and best cost valueServe as the Wrike point of contact for the teamMaintain HubSpot pipelines and ensure accurate reportingMaintain client databases and internal recordsCreate, maintain, and manage client contracts in Quickbase (Contracts App)Manage relationships with external vendors, including negotiating pricing agreementsTrack which clients use which printers and postage vendors, including expected margins and production assumptionsManage and track client finance and vendor invoicesOversee and manage the release of print jobs, including timelines, approvals, and production coordinationSupport managing ganging and other production efficienciesSkills1–3 years of experience in operations, finance, production management, PMO, or related administrative rolesExceptional organizational skills and attention to detailAbility to manage multiple priorities in a very fast-paced, deadline-driven environmentProactive problem-solver with strong follow-throughStrong communication and collaboration skillsAbility to handle sensitive budgetary and other information with discretionFlexibility to adapt creatively to the requirements of different clients and audiencesSome night and weekend availability requiredExperience with Democratic campaigns or political consulting strongly preferredFamiliarity with tools such as NetSuite, Emburse, Quickbase, HubSpot, Wrike, or similar platforms (or eagerness to learn)Company OverviewBuilt to operate with the speed and intensity of a political campaign, BerlinRosen takes a 360-degree approach to communications — activating audiences and elevating story above all. It was founded in 2005, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is https://berlinrosen.com.



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