Office Manager / Administrative Coordinator (Construction)
OVERVIEW
We are seeking a highly organized and reliable Office Manager to support daily operations for a busy excavation and construction company. This role is essential to keeping projects running smoothly by handling administrative, financial, and customer communication tasks.
Key Responsibilities:
• Answer and manage incoming phone calls and emails
• Coordinate with clients, contractors, and suppliers
• Handle permitting processes (city, county, ACHD, etc.)
• Prepare and submit job applications, permits, and documentation
• Manage accounts payable and receivable
• Pay bills, track expenses, and maintain financial records
• Create and send invoices
• Assist with estimates, bid packages, and proposals
• Maintain job files, schedules, and project documentation
• Order office and job-related materials as needed
Qualifications:
• Experience in construction office administration (preferred)
• Familiarity with permitting processes and public works (Idaho experience a plus)
• Strong organizational and multitasking skills
• Proficient in QuickBooks Online and Microsoft Office
• Ability to communicate professionally with clients and agencies
• Detail-oriented with the ability to meet deadlines
Why This Role Matters:
This position is the backbone of the company’s operations—ensuring field crews can stay productive while the office runs efficiently, paperwork stays compliant, and cash flow stays on track.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Work Location: Remote
Apply tot his job
Apply To this Job
We are seeking a highly organized and reliable Office Manager to support daily operations for a busy excavation and construction company. This role is essential to keeping projects running smoothly by handling administrative, financial, and customer communication tasks.
Key Responsibilities:
• Answer and manage incoming phone calls and emails
• Coordinate with clients, contractors, and suppliers
• Handle permitting processes (city, county, ACHD, etc.)
• Prepare and submit job applications, permits, and documentation
• Manage accounts payable and receivable
• Pay bills, track expenses, and maintain financial records
• Create and send invoices
• Assist with estimates, bid packages, and proposals
• Maintain job files, schedules, and project documentation
• Order office and job-related materials as needed
Qualifications:
• Experience in construction office administration (preferred)
• Familiarity with permitting processes and public works (Idaho experience a plus)
• Strong organizational and multitasking skills
• Proficient in QuickBooks Online and Microsoft Office
• Ability to communicate professionally with clients and agencies
• Detail-oriented with the ability to meet deadlines
Why This Role Matters:
This position is the backbone of the company’s operations—ensuring field crews can stay productive while the office runs efficiently, paperwork stays compliant, and cash flow stays on track.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Work Location: Remote
Apply tot his job
Apply To this Job