NYC-Based Freelance Hybrid Executive / Personal Assistant
Private Coaching & Wellness Practice | $45–$60/hr | 1–6 hrs/week | Hybrid (Remote + Manhattan)
Looking for a highly organized, proactive Executive/Personal Assistant who thrives in a small coaching and wellness practice. If you’re tech-savvy, discreet, and NYC-based with a mindfulness-oriented approach, this hybrid role blends professional support, content editing and creation, and light personal assistance — perfect for someone who loves variety and impact.
Key Responsibilities
1. Events & Office Coordination
- Plan/manage small group events (up to 20 people): invitations, registration, reminders, food, and day-of logistics
- Assist with personal and professional office setup and organization
- Source products, purchase supplies, and manage online shopping
2. Content & Marketing Support
- Copy edit written content for documents including proposals
- Design and update presentations (PowerPoint / Google Slides)
- Maintain and update website (Squarespace)
- Manage blog posts and subscriber communications (Mailchimp or similar)
- Create flyers, graphics, and promotional materials
- Post and manage content on LinkedIn and Instagram
- Edit and produce audio content (podcasts, guided sessions, or posts)
- Use AI tools (e.g., ChatGPT) for research, drafting, and content support
3. Administrative & Finance Support
- Create and manage invoices (QuickBooks)
- Manage documents (Adobe Acrobat)
- Maintain confidentiality and strong cybersecurity awareness (secure passwords, safe file sharing, phishing awareness)
4. Personal Assistance
- Provide ad hoc personal support and errands as needed
Required & Preferred Qualifications
Must-Have
- NYC-based and available for occasional in-person work in Manhattan
- Proven experience as an Executive or Personal Assistant (wellness/coaching experience preferred)
- Apple user; strong knowledge of Google Workspace
- Highly organized, proactive, detail-oriented, and self-directed
- Discreet and trustworthy handling sensitive personal and business information
Preferred / Cultural Fit
- Personal meditation, mindfulness, or contemplative practice
- Experience with audio editing (Audacity, GarageBand, or similar)
- Familiarity with social media management and content creation
- Experience supporting solo practitioners or small businesses in wellness/coaching
Schedule & Engagement
- Freelance / independent contractor
- Flexible hours, typically 1–6 hours per week (hours may fluctuate based on events and workload)
- Capacity during Monday-Friday work week
- Long-term potential for the right candidate
How to Apply
Please submit a proposal including:
- Your NYC location and confirmation you can assist in person in Manhattan
- Relevant experience supporting executives, coaches, or wellness professionals
- Your hourly rate within the $45–$60 range
- At least one professional reference (name, role, contact info)
Apply Now
Apply Now
Looking for a highly organized, proactive Executive/Personal Assistant who thrives in a small coaching and wellness practice. If you’re tech-savvy, discreet, and NYC-based with a mindfulness-oriented approach, this hybrid role blends professional support, content editing and creation, and light personal assistance — perfect for someone who loves variety and impact.
Key Responsibilities
1. Events & Office Coordination
- Plan/manage small group events (up to 20 people): invitations, registration, reminders, food, and day-of logistics
- Assist with personal and professional office setup and organization
- Source products, purchase supplies, and manage online shopping
2. Content & Marketing Support
- Copy edit written content for documents including proposals
- Design and update presentations (PowerPoint / Google Slides)
- Maintain and update website (Squarespace)
- Manage blog posts and subscriber communications (Mailchimp or similar)
- Create flyers, graphics, and promotional materials
- Post and manage content on LinkedIn and Instagram
- Edit and produce audio content (podcasts, guided sessions, or posts)
- Use AI tools (e.g., ChatGPT) for research, drafting, and content support
3. Administrative & Finance Support
- Create and manage invoices (QuickBooks)
- Manage documents (Adobe Acrobat)
- Maintain confidentiality and strong cybersecurity awareness (secure passwords, safe file sharing, phishing awareness)
4. Personal Assistance
- Provide ad hoc personal support and errands as needed
Required & Preferred Qualifications
Must-Have
- NYC-based and available for occasional in-person work in Manhattan
- Proven experience as an Executive or Personal Assistant (wellness/coaching experience preferred)
- Apple user; strong knowledge of Google Workspace
- Highly organized, proactive, detail-oriented, and self-directed
- Discreet and trustworthy handling sensitive personal and business information
Preferred / Cultural Fit
- Personal meditation, mindfulness, or contemplative practice
- Experience with audio editing (Audacity, GarageBand, or similar)
- Familiarity with social media management and content creation
- Experience supporting solo practitioners or small businesses in wellness/coaching
Schedule & Engagement
- Freelance / independent contractor
- Flexible hours, typically 1–6 hours per week (hours may fluctuate based on events and workload)
- Capacity during Monday-Friday work week
- Long-term potential for the right candidate
How to Apply
Please submit a proposal including:
- Your NYC location and confirmation you can assist in person in Manhattan
- Relevant experience supporting executives, coaches, or wellness professionals
- Your hourly rate within the $45–$60 range
- At least one professional reference (name, role, contact info)
Apply Now
Apply Now