Nonprofit Bookkeeper Needed for Ongoing QuickBooks Online Role
We are a small but internationally known nonprofit musical arts center seeking an experienced freelance bookkeeper for an ongoing role.
We are looking for more than basic data entry. We want someone who can help us establish and maintain clean, reliable nonprofit financial records, communicate clearly, and serve as a knowledgeable partner to the Treasurer, Executive Director, and CPA.
Our CPA will continue to handle taxes and higher-level accounting. This role is for day-to-day bookkeeping and financial maintenance.
The engagement will begin with a transition phase. You will work with me, the Treasurer, and our accountant to migrate approximately 10 years of financial records into QuickBooks Online and bring our 2026 books up to date. This transition was intended to happen at the start of the year, so we are catching up, but our books are reasonably straightforward.
After that, we are looking for ongoing monthly support.
Core responsibilities:
-Import and categorize transactions from online banking and payment platforms
-Manage activity across two bank accounts and platforms including Square, PayPal, and Givebutter
-Monitor and properly categorize recurring and automatic payments for services such as Squarespace, Bandcamp, and similar vendors
-Complete monthly reconciliations accurately and on time
-Assist with light accounts payable
-Meet with the Treasurer and ED for about one hour each month to review financials, answer questions, and offer feedback
-Communicate responsively, especially during the transition period
-Potentially assist with payroll, depending on experience
Required qualifications:
-Strong QuickBooks Online experience
-Demonstrated experience with nonprofit bookkeeping
-Experience cleaning up books, migrating systems, or organizing incomplete financial records
-Confidence handling multiple payment platforms and bank feeds
-Strong attention to detail and ability to work independently
-Clear, professional communication
Preferred:
-Familiarity with nonprofit financial practices and reporting
-Experience serving as a thought partner to nonprofit leadership, not just processing transactions
-Interest in the arts or experience working with arts organizations
This is intended to be a long-term role. Please apply only if you have a genuine interest in the organization and the work, and are looking to build an ongoing relationship rather than take on a short-term clean-up project.
Before hiring, I would like to schedule a brief 30-minute interview to discuss your experience, approach, and fit for the role.
To apply, please include:
-A brief summary of your nonprofit bookkeeping experience
-Your QuickBooks Online experience, especially clean-up or migration work
-Whether you have handled payroll (this is not a requirement)
-Your availability for an interview, in the next two weeks for transition work, and for ongoing monthly support
-A short note on why this role interests you
Please do not apply if:
-You do not have direct QuickBooks Online experience
-You have little or no nonprofit bookkeeping experience
-You are only interested in a one-time clean-up project
-You are not comfortable communicating regularly during a transition period
Apply tot his job
Apply To this Job
We are looking for more than basic data entry. We want someone who can help us establish and maintain clean, reliable nonprofit financial records, communicate clearly, and serve as a knowledgeable partner to the Treasurer, Executive Director, and CPA.
Our CPA will continue to handle taxes and higher-level accounting. This role is for day-to-day bookkeeping and financial maintenance.
The engagement will begin with a transition phase. You will work with me, the Treasurer, and our accountant to migrate approximately 10 years of financial records into QuickBooks Online and bring our 2026 books up to date. This transition was intended to happen at the start of the year, so we are catching up, but our books are reasonably straightforward.
After that, we are looking for ongoing monthly support.
Core responsibilities:
-Import and categorize transactions from online banking and payment platforms
-Manage activity across two bank accounts and platforms including Square, PayPal, and Givebutter
-Monitor and properly categorize recurring and automatic payments for services such as Squarespace, Bandcamp, and similar vendors
-Complete monthly reconciliations accurately and on time
-Assist with light accounts payable
-Meet with the Treasurer and ED for about one hour each month to review financials, answer questions, and offer feedback
-Communicate responsively, especially during the transition period
-Potentially assist with payroll, depending on experience
Required qualifications:
-Strong QuickBooks Online experience
-Demonstrated experience with nonprofit bookkeeping
-Experience cleaning up books, migrating systems, or organizing incomplete financial records
-Confidence handling multiple payment platforms and bank feeds
-Strong attention to detail and ability to work independently
-Clear, professional communication
Preferred:
-Familiarity with nonprofit financial practices and reporting
-Experience serving as a thought partner to nonprofit leadership, not just processing transactions
-Interest in the arts or experience working with arts organizations
This is intended to be a long-term role. Please apply only if you have a genuine interest in the organization and the work, and are looking to build an ongoing relationship rather than take on a short-term clean-up project.
Before hiring, I would like to schedule a brief 30-minute interview to discuss your experience, approach, and fit for the role.
To apply, please include:
-A brief summary of your nonprofit bookkeeping experience
-Your QuickBooks Online experience, especially clean-up or migration work
-Whether you have handled payroll (this is not a requirement)
-Your availability for an interview, in the next two weeks for transition work, and for ongoing monthly support
-A short note on why this role interests you
Please do not apply if:
-You do not have direct QuickBooks Online experience
-You have little or no nonprofit bookkeeping experience
-You are only interested in a one-time clean-up project
-You are not comfortable communicating regularly during a transition period
Apply tot his job
Apply To this Job