Meetings Coordinator - Part Time

Position Overview and Requirements: The Meetings Coordinator is an integral part of the Meetings & Education Team, contributing to the Academy’s mission and business success through assisting key logistical and programmatic areas of the Academy’s Annual Conference. Under the guidance of the Director of Meetings, the main responsibilities of the Meetings Coordinator include overseeing all... registration aspects for the annual meeting, researching, negotiating and contracting special event venues, planning assigned special events/activities, managing conference supplies and shipments, overseeing conference signage and branding, assisting with conference sponsorship fulfilment as needed, compiling post-event survey results and attendee data, supporting the Honors & Awards program, and other duties as assigned.

In order to perform his/her duties, the Meetings Coordinator must have the following: Undergraduate degree and a minimum of two years’ administrative or meeting planning experience. The incumbent must demonstrate proficiency in Microsoft Outlook, Word, Excel, and have an aptitude for learning new computer software. Experience with Maritz registration platforms a plus. Knowledge of Cadmium session and speaker management online systems and mobile app a plus. Also requires excellent verbal, written communication skills, information management skills, strong proofreading, and attention to details. Must have the ability to manage multiple priorities, meet critical deadlines within limited time frames. Limited travel required. Medical association experience a plus.

Essential duties and responsibilities of this position are described below and are subject to change by management, as may be necessitated by changes in business needs, accommodation requests, or other reasons

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