Medical Assistant Service Rep

Where You’ll Work From primary to specialty care, as well as walk-in and virtual services, CHI Health Clinic delivers more options and better access so you can spend time on what matters: being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours. Job Summary and Responsibilities Location: Remote - MUST live in the Omaha Metro / Council Bluffs area for IN PERSON training - will not accept out of state applications Schedule: Monday-Friday between 830a-5p (Schedule can change depending on the need but will be Monday-Friday) Are you a highly organized, empathetic, and detail-oriented Medical Assistant (NOT Med Aide / CNA) who thrives on providing exceptional patient care and administrative support – all from the comfort of your home office? If so, we have the perfect opportunity for you! CHI Health is dedicated to making quality care accessible and convenient for our patients. We're looking for a remote Medical Assistant Patient Service Rep to join our innovative virtual care team. In this pivotal role, you'll blend your clinical knowledge with top-tier administrative skills to ensure our patients receive seamless, supportive, and efficient care experiences. If you're passionate about leveraging technology to improve healthcare, enjoy a fast-paced environment, and want to be part of a team that's redefining patient access, keep reading! Essential Key Job Responsibilities Communicates results, enters medication requests, documents in the Electronic Health Records within the scope of the MA role and per CHI Health and department protocols. Answers, screens, and processes a high volume of incoming calls in a professional manner. Directs patient access to the practice by scheduling and canceling patient appointments for multiple providers. Utilizes and adheres to a phone script, clinical decision trees and scheduling criteria following department guidelines. Uses independent knowledge within scope of knowledge and training to determine the type of appointment needed and urgency to schedule the patient to the appropriate provider or route the call to the appropriate resource. Update patients of the status of their referral or authorizations. Communicates to patients and internal and external ordering physicians' offices, complex exam preparations instructions including, but not limited to, pre-procedure laboratory test requirements and other necessary preparations instructions. Sends out accurate and complete communication to physicians or other healthcare providers. Determine the reason for the call and assist the caller with their questions, concerns or problems with the focus on first call resolution. Facilitate patient issue-resolution by referring the matter to an issue/content expert. Escalate the matter to a supervisor, request the appropriate information or take appropriate action so that the issue expert is able to effectively resolve the matter. Consistently and positively communicates and collaborates with colleagues, supervisor, and customers (internal and external). Communicates collaboratively in situations involving conflict so the conflict de-escalates and is resolved. Schedule and register patient appointments and/or provide information for other requests (e.g., addresses/directions, phone numbers, hours of operations, other departments, such as billing, etc.). Process all phone, fax, email, and other communication channel requests with an emphasis on efficiency and accuracy. Follows department workflows and uses tools appropriately to ensure efficiency and accuracy. **Please note CHI Health requires that our Medical Assistants MUST be a graduate of a medical assisting program accredited by the Accrediting Bureau of Health Education Schools (ABHES) or Commission on Accreditation of Allied Health Education (CAAHEP) Job Requirements Minimum Qualifications: Graduate of a medical assisting program accredited by the Accrediting Bureau of Health Education Schools (ABHES) or Commission on Accreditation of Allied Health Education (CAAHEP) Must have a minimum of 2 years experience in a patient focuse healthcare environment working as a Medical Assistant