LEGAL SECRETARY

The California Department of State Hospitals is seeking a Legal Secretary to provide legal secretarial support to the Legal Division. The role involves coordinating legal documents, maintaining case management systems, and assisting attorneys with various administrative tasks.ResponsibilitiesProvide attorneys, Management, Supervisor II, Supervisor I, and analysts with legal secretarial and clerical support on sensitive and confidential department issuesCommunicate with the state hospitals, court personnel, State Personnel Board, public defenders and district attorneys statewide to coordinate and timely file responses, motions, and other legal documents and processesPrepare files for the attorneys’ court appearancesContinually maintain and update ProLaw case management system and PaRTS database with dates and status of casesCommunicate with the attorneys to ensure deadlines are metUpload documents and correspondence related to hearings, cases and transactional work into Legal Services’ case management systemsInput hearing data into tracking systemReview and distribute incoming mail for the Legal DivisionPrepare outgoing mail and deliver to mailroom for USPS pick-upArrange conference calls for staff; arrange travel for staff and prepare travel reimbursement claimsReceive and screen contacts both by telephone and in person, and independently determine routing of inquiries to the appropriate departmental staff/program for responseWork on special projects as assigned by the Supervisor II, Chief of Legal Administrative & Support Services and/or Assistant Chief CounselsPerform other duties as assignedSkillsProvide legal secretarial support to the Legal DivisionCommunicate with state hospitals, court personnel, State Personnel Board, public defenders, and district attorneys statewideCoordinate and timely file responses, motions, and other legal documents and processesPrepare files for attorneys' court appearancesMaintain and update ProLaw case management system and PaRTS databaseCommunicate with attorneys to ensure deadlines are metUpload documents and correspondence related to hearings, cases, and transactional work into Legal Services' case management systemsInput hearing data into tracking systemReview and distribute incoming mail for the Legal DivisionPrepare outgoing mail and deliver to mailroom for USPS pick-upArrange conference calls for staffArrange travel for staff and prepare travel reimbursement claimsReceive and screen contacts both by telephone and in personIndependently determine routing of inquiries to the appropriate departmental staff/program for responseWork on special projects as assigned by the Supervisor II, Chief of Legal Administrative & Support Services, and/or Assistant Chief CounselsPerform other duties as assignedBenefitsCafé with multiple vendors available to the publicOutdoor seating with pedestrian walkwaysEmployee fitness center with a yoga studio, cardio equipment and weightsPlaza area with a kitchenette on each floorLactation roomsMore conference rooms and collaborative working spaces available throughout the buildingShared Terrace space on the 10th floor with indoor/outdoor seating and views of the CapitolMobile computer equipment, cloud-based technology and Wi-Fi for all staffCompany OverviewCalifornia Department of State Hospitals manages the California state hospital system. It was founded in 2012, and is headquartered in Sacramento, California, USA, with a workforce of 10001+ employees. Its website is https://www.dsh.ca.gov/.



Apply To This Job