Legal Administrator –Contracts, Commercial Agreements and Management of Legal Operations

Legal Administrator –Contracts, Commercial Agreements and Management of Legal Operations Location: Remote - NYC or San Francisco OVERVIEW The Legal Administrator provides comprehensive legal and administrative support across the Americas Region, with a primary focus on managing leases, commercial agreements, and contract workflows. Reporting to the Senior Manager, Legal Services & Compliance, the position is responsible for keeping matters moving on a timely or proactive basis including scheduling and follow-ups, ensuring agreements are fully executed, organizing contracts by subject matter and status, and preparing documents for the Senior Manager’s review. This position ensures the efficient coordination, execution, and organization of legal documents and processes. The position works closely with various internal teams—including, Retail, Finance, Operations, and Legal colleagues and external partners—to support ongoing business needs, including but not limited to retail growth initiatives. Contract Administration • Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence. • Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up and communication with relevant departments. • Maintain well-organized, accurate records and ensure lease files are properly executed, stored, and accessible. • Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures. Commercial Agreement Support • Prepare, format, proofread, and route commercial agreements and contract-related documents for internal and external stakeholders with guidance from Senior Manager Legal services and compliance. • Manage approval workflows and signature processes using contract management systems. Maintain an up-to-date contract repository ensuring version control and document accuracy. • Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines Support and receive direction from the Senior Manager Legal Services and Compliance Education & Experience • Bachelor’s degree preferred; equivalent experience will be considered. • 2–4 years of experience in legal administration, lease administration, contract management, or similar roles. • Experience in lease or commercial contract environments strongly preferred; exposure to retail leases a plus. Apply tot his job