Legal Administrative Assistant

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. They are seeking a Legal Administrative Assistant to provide support for team members in various practice groups, manage requests, and assist with document support and production.ResponsibilitiesCollaborating seamlessly with team members to provide comprehensive support in triaging and managing requestsDisplaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments and individuals within the FirmEffectively managing workflow fluctuations with minimal supervisionOverseeing the Intake process, prioritizing and coordinating work for timely completionAnswering process related questions and helping troubleshoot timekeeper issues related to areas of expertise and responsibilityLiaising with and directing requests to other Firm support resources as necessary to ensure efficient and appropriate utilization of resourcesMaintaining accurate updates in the workflow system to track and monitor requestsProviding reliable backup support in the Resource CentreContinuously enhancing job knowledge and technical skills through active team participationProactively sharing knowledge, information, and mentorship with stakeholders and team members to foster a positive and collaborative environmentPerforming quality control of own work, seeking clarification when necessary, and reviewing work of othersProviding support to lawyers in specific practice groups as required in order to maintain the Firm’s legal support services ensuring continuous legal operations and client satisfactionOther duties as assignedCollaborating with Resource Centre clients to process timekeeper expenses through creation of expense reports in accordance with guidelines set forth by the FirmSubmitting and processing vendor/third party cheques and invoices on behalf of timekeepers in the Firm’s systemPerforming administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the Firm’s Document Management System, creating binders, copying to CD/USB keys, data base entry and uploading/downloading from internet or data roomsWorking with Records Management to create, maintain and store client files in accordance with the Firm policies and guidelinesDrafting, editing, basic formatting, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, etcProofreading documents and checking for appropriate formatting, spelling, grammar and clarityPreparing basic court documentsCollaborating with Resource Centre clients to assist with organization of travel bookings and prepare travel itineraries in accordance with preferences, including reserving air, lodging, ground transportation, and meal reservationsUpdating contact names and addresses in the client database on a regular basisSupporting various practice groups with legal documents in accordance with the requirements set by the practice groupMaintaining in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicableSkills1-3 years of relevant experience, preferably in the legal fieldPost-secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant programIntermediate proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)Strong word processing, spelling, proofreading and editing skillsAbility to work effectively with other team members and demonstrate tact, respect, and professionalism in all interactionsHigh level of service to colleagues and clients (on a limited basis / as required by specific support requests)Strong time management and multi-tasking skills and works well under pressure to meet important deadlinesAbility to actively listen to understand client and colleague needs; asks questions to clarify expectationsResponsive to client and colleague requests, providing updates on progress of requestsBenefitsOutstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.Strong community involvement and a commitment to equity, diversity and inclusion.A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.Company OverviewMcCarthy Tétrault provides a broad range of legal services, advising on large and complex assignments for Canadian and international interests. It was founded in 1855, and is headquartered in Toronto, Ontario, CAN, with a workforce of 1001-5000 employees. Its website is http://mccarthy.ca.



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