Legal Administrative Assistant

Ropes & Gray is a preeminent global law firm recognized for its leading practices in various legal areas. They are seeking a Legal Administrative Assistant to provide administrative support to a team of attorneys and paralegals, including managing logistics for meetings, coordinating travel arrangements, and maintaining effective relationships with internal stakeholders.ResponsibilitiesDevelops and maintains effective relationships with internal stakeholdersCoordinates travel arrangements, including booking flights, hotels, and transportationProcesses invoices and expense reportsSupports the clean-up of diary entries according to client guidelines; transfers time to appropriate matters as necessaryManages and coordinates logistics for meetings or eventsProvides general administrative support, such as photocopying, scanning, and filing documentsHandles incoming and outgoing mail and packagesCollaborates with other departments and team members on various projectsAssists in the coordination of special projects and initiatives as assignedDemonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and Outlook) applicationsMaintains confidentiality and handling sensitive information with discretionIs proactive, resourceful, and adaptable to handle unexpected tasks and challengesExecutes work with a high degree of precision and accuracySkillsCollege degree or equivalentExpert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applicationsStrong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detailStrong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clientsExpert communication skillsProactive approach to problem-solving and strong decision-making capabilityExperience working in a law firm, professional services organization, or customer service capacityBenefitsComprehensive health and well-being benefitsPersonal and professional developmentCareer growth opportunitiesA collegial and supportive cultureDiscretionary bonus based on performanceCompany OverviewRopes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row. It was founded in 1865, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.ropesgray.com/.Company H1B SponsorshipRopes & Gray LLP has a track record of offering H1B sponsorships, with 26 in 2025, 23 in 2024, 24 in 2023, 38 in 2022, 21 in 2021, 21 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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