Learning Operations Coordinator - Contractor (Part-Time, 25–30 hours per week)

Learning Operations Coordinator
Location: Remote / FlexibleReporting to: Learning ConsultantEmployment Type: Contractor (Part-Time, 25–30 hours per week)Compensation: $35/hour

Position Summary
The Learning Operations Coordinator plays a critical role in supporting the day-to-day operations of Wall Street Prep’s Learning team. This individual serves as the operational backbone for seminar delivery, ensuring that instructor staffing, internal coordination, and system tracking are executed with precision.
This role acts as the central point of coordination across the Learning, Program Management, and Instructor teams—helping ensure all training programs are staffed efficiently, communicated clearly, and tracked accurately across systems. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment with multiple moving pieces.

Key Responsibilities
Seminar Staffing Coordination (Core Responsibility)

Own the end-to-end staffing process for all training seminars
Send staffing requests to instructors and manage availability collection
Compile and present instructor options to the CLO for review
Confirm final instructor assignments based on CLO direction
Serve as the primary point of contact for all instructor staffing communication

Staffing Tracking & Documentation

Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
Track instructor assignments, seminar dates, and compensation details
Ensure alignment and consistency across all internal systems and documentation

Program Management Communication

Communicate finalized staffing decisions to the Program Management team in a timely manner
Ensure clarity and alignment across stakeholders to minimize back-and-forth
Proactively flag gaps, changes, or risks related to staffing

Learning Team Support

Support the CLO and Learning Advisor on operational priorities and initiatives
Assist with coordination of seminar preparation and content-related projects
Take on ad hoc operational tasks to ensure smooth day-to-day team execution


Required Skills

Exceptional attention to detail with the ability to manage multiple workflows simultaneously
Strong organizational and time management skills in a high-volume environment (20+ programs/month)
Clear and professional written communication, especially over email
High level of responsiveness, reliability, and follow-through
Comfort working with systems such as Asana, Google Sheets/Excel, and shared drives
Ability to manage ambiguity and adapt to changing schedules and priorities
Proactive mindset with the ability to chase down missing information and close loops independently
Process-oriented thinker with a focus on improving efficiency and reducing friction


Required Education and Experience

1–3 years of experience in operations, coordination, project support, or a similar role
Experience in a fast-paced, detail-driven environment preferred
Prior experience supporting logistics, scheduling, or staffing coordination is a plus


Work Environment

Fully remote with flexible working hours
Part-time schedule (25–30 hours per week)
Collaborative, fast-paced team environment


Core Competencies

Organization & Precision – Maintains accuracy across multiple systems and workflows
Communication – Ensures clear, timely, and professional coordination across teams
Accountability – Takes ownership of processes and follows through reliably
Adaptability – Thrives in a dynamic environment with shifting priorities
Proactivity – Anticipates needs and resolves issues before they escalate



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