IP Resource Assistant

Nixon Peabody LLP is a law firm providing a dynamic environment for its employees. The IP Resource Assistant will support the IP Practice Group with administrative tasks, manage incoming emails, process invoices, and assist with IP-related documentation and procedures.ResponsibilitiesPrepare or assist with IP formalities and tasks (assignments, preparing file folders, bates stamping, etc.)Assist with preparing documents related to IP prosecution and/or IP litigation mattersReview incoming email correspondence, identify the related client matter and save electronically into the appropriate folderSend reporting documents to clients (i.e., Office Actions, Notices of Recordation, Notices of Publication, etc.)Assist with various USPTO and IP litigation related procedures (e.g., IDS, reexamination, IPR proceedings, etc.)Assist with research on various IP prosecution and/or litigation projectsCoordinate with New Business Intake for new matter openings and conflict checksProcess incoming vendor invoices and expense reports in Chrome RiverAssist with upkeep of prosecution folders within the firms document management systemWork closely with other staff members to provide on-site administrative support to IP teamPerform other duties as assignedSkills0-2 years of administrative or IP experience, preferably within a law firm or professional services environmentWilling to learn and navigate through the firms IP systems (i.e., Pattsy Wave, Aderant, Chrome River, and NetDocuments)Excellent attention to detail and ability to research client matter to identify the appropriate folder to file documents inWorking knowledge of windows-based software applications (i.e., Microsoft Office Suite)Demonstrated interpersonal and communication skills, both verbal and written, with the ability to work with personnel at all levelsAbility to maintain confidentiality and discretionUses initiative to analyze and solve problems in standardized situationsAbility to work independently and to sort priorities with minimum level of direct supervisionDemonstrated ability to work on multiple projects with various deadlinesAbility to learn and effectively navigate through the USPTO's websiteResearch patent and trademark prosecution rules and regulations, such as MPEP, TMEP, CFR, etcStrong attention to detail and proofreading skillsBachelor's Degree preferred. Work experience in lieu of a degree will be consideredBenefitsStandard benefits packageAdditional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualificationsCompany OverviewNixon Peabody LLP is an American Lawyer top-100 law firm in the United States and has 15 offices worldwide. It was founded in 1999, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.nixonpeabody.com/.



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