IP Administrator (Patent) I

Wolf Greenfield is a law firm specializing in intellectual property, and they are seeking an IP Administrator (Patent) I to support practitioners in domestic patent prosecution. The role involves preparing legal documents, maintaining data integrity, and liaising with clients and team members.ResponsibilitiesPrepares legal documents, reports, and correspondence associated with domestic patent prosecution for practitioners and/or clientsPrepares and files documents with USPTOAssists practitioners manage their dockets according to firm practicesOrganizes and maintains the integrity of electronic data and files relating to clients’ intellectual property in accordance with firm policy and proceduresReviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, and/or client instructions and takes necessary action in accordance with firm policy and proceduresDemonstrates proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions. Learns new applications as neededUses strong communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary. Consistently follows-up and maintains open lines of information-sharing with client(s), practitioner(s), direct supervisor, and other firm management and personnel as neededCoordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely mannerResearches and retrieves information for the completion of assigned tasks utilizing applicable resources. Such resources may include the firm Intranet, firm training materials, legal rules books (e.g., the MPEP, etc.), the USPTO website, etcPerforms general administrative and support duties or tasks as required and requestedTakes on additional responsibilities as needed and assignedSkillsBachelor's degree preferredMinimum of one to two (1-2) years of domestic patent prosecution experience in a law firm or professional setting. Law firm setting preferredDemonstrated success functioning in a demanding service-oriented environmentProficient knowledge of domestic patent prosecution procedural terminology, requirements, and workflowEffective oral and written communication skillsProven interpersonal skills and ability to work effectively with different levels of constituencies both as an individual contributor and in a team settingStrong critical thinking, interpretive, and problem-solving skillsStrong organizational skills with meticulous attention to accuracy and detailAbility to prioritize own workFlexibility and resourcefulness, and a willingness to support the firm and its business needsAbility to respond calmly, efficiently, and effectively in stressful situationsProficiency in MS Outlook, Word, and Excel, and applicable IP software solutionsComfort using new technologies and databasesDemonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in an efficient mannerAbility to maintain confidentiality of matters and other firm business informationPunctual and reliableAbility to adhere to established work schedule, but with flexibility required to respond to workload demands and work additional hours when necessaryBenefitsMultiple health care plan optionsVision and dental insuranceFlexible spending accounts/health saving accountsLife insuranceEmployer sponsored 401(k) plan includes an employer match and discretionary profit sharingTuition reimbursementProfessional development opportunitiesGenerous paid time off; including sick time and vacation timeParental leaveCommuter benefitsCharitable matching gift programWell-being supportCompany OverviewWolf Greenfield is the largest Boston law firm devoted exclusively to intellectual property law. It was founded in 1927, and is headquartered in Boston, Massachusetts, USA, with a workforce of 201-500 employees. Its website is http://www.wolfgreenfield.com/.