Internal Bookkeeper/Accountant (work from home)

Overview: We are seeking a highly organized and detail-oriented Administrative Operations Manager to oversee and manage internal bookkeeping, office operations, payroll, HR and benefits, and other administrative duties as assigned. This role is critical in ensuring the smooth and efficient operation of our office and the well-being of our employees.

Key Responsibilities...

Financial Management:
• Manage daily financial transactions and finalize the posting process.
• Ensure accurate recording in appropriate day books, suppliers ledger, customer ledger, and general ledger.
• Advance books to the trial balance stage and conduct routine checks of the posting process.
• Enter data, maintain records, and prepare financial statements and reports.
• Manage accounts receivable and payable, and handle payroll efficiently.
• Oversee internal bookkeeping, including payroll processing and benefits management.
• Administer federal grants, including budget tracking, financial reporting, and timely invoicing.

Office Management:
• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Coordinate maintenance and repair of office equipment and facilities.
• Organize and manage office events, meetings, and conferences.
• Implement and maintain office policies and procedures.

Payroll Management:
• Process payroll accurately and on time.
• Maintain payroll records and ensure compliance with relevant laws and regulations.
• Address and resolve payroll discrepancies and issues.

Human Resources and Benefits Management:
• Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
• Manage employee records, including hiring, onboarding, and termination processes.
• Ensure compliance with labor laws and regulations.
• Handle employee inquiries and provide support on HR-related matters.
• Conduct performance reviews and manage employee development programs.

Administrative Duties:
• Provide administrative support to senior management as needed.
• Assist with special projects and tasks as assigned.
• Prepare and distribute internal communications.
• Maintain confidentiality of sensitive information.
• Perform administrative and ad hoc duties as assigned to support various department needs.

Requirements:
• Demonstrated experience in bookkeeping, including expertise with payroll and benefits management.
• Strong knowledge of accounting principles for accounts payable, receivable, and payroll.
• Proven ability to manage federal grants, with skills in budget tracking and financial reporting.
• Proficient data entry skills and a strong numerical aptitude.
• Experience with spreadsheets and proprietary accounting software.
• Exceptional QuickBooks skills are a must, as this role relies heavily on QuickBooks for financial management and reporting.
• Proficiency in English and MS Office.
• Excellent customer service and negotiation abilities.
• High degree of accuracy and meticulous attention to detail.

Qualifications:
• Bachelor’s degree in Accounting or a related field.
• 10+ years of experience in a related field.
• Proficient in Microsoft Office Suite and QuickBooks.
• Strong organizational and analytical skills.
• Detail-oriented.

Job Benefits:
• Competitive salary with a comprehensive benefits package.
• Flexible remote work opportunities.
• A dynamic work environment where you play a key role in financial management.
• Opportunities for career development and continuous learning.

Application Process: We invite skilled bookkeepers with experience in internal financial management and federal grants handling to apply. Please submit your resume and a cover letter outlining your relevant experience and qualifications for this role.
• Join Corporate F.A.C.T.S. Inc. and contribute to our commitment to financial excellence and integrity. We are excited to welcome you to our team

Apply Now