Intellectual Property Legal Assistant

Foley & Lardner LLP is a great place to work that values unique perspectives and professional development. They are seeking a dedicated Legal Assistant for their Intellectual Property department to provide confidential support, manage administrative tasks, and assist with client communication and document production.ResponsibilitiesProvide executive level administrative assistance through the performance of complex administrative duties, research tasks, meeting planning and coordination, client communication, and scheduling, etcManage inbox/emails by acknowledging, distributing and saving to an electronic document repositoryDraft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasksRespond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questionsSchedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contactsCorrespond with clients, attorneys and business professionals to confirm instructions and deadlinesCreate, organize and maintain client files; follow up on pending mattersMaintain physical and electronic client, research and administrative files utilizing NetDocsSubmit conflicts check(s) and new client matter information through Intapp; prepare engagement letters and assist with client billing as requiredSet up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessaryInteract professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriatelyProvide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errorsSkillsHigh School Diploma or GED requiredWork experience in an administrative setting requiredMust have outstanding organizational, interpersonal and administrative skills and the ability to juggle multiple activities while working under pressureProficient in the use of Microsoft Word, Outlook, PowerPoint and ExcelAssociate's Degree or Bachelor's Degree preferredCompany OverviewFoley & Lardner LLP stands at the nexus of the Energy & Infrastructure, Health Care & Life Sciences, Innovative Technology, and Manufacturing Sectors. It was founded in 1842, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.foley.com.Company H1B SponsorshipFoley & Lardner LLP has a track record of offering H1B sponsorships, with 1 in 2025, 1 in 2024, 1 in 2023, 2 in 2022, 4 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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