Intake Specialist - Remote
Essential Functions
Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.
Receives and responds to inbound calls and emails related to the DBM & PBM solutions, serving as first tier support of any reported software issues: such as account-related login issues, password resets, basic system utilization, and triage. Following standard operating procedures creates support tickets with complete information in the ticketing system to ensure all pertinent data is logged and captured.
In a respectful and courteous manner, acts as a resource for inbound calls and emails from homecare agencies and providers and, at times, may be tasked to provide basic instruction in operation of proprietary applications. Promptly escalates complex issues as appropriate to facilitate resolution of the issue.
When necessary, acts as a liaison between homecare agencies and providers, and ensures all parties have accurate information to facilitate workarounds for reported break/fix items. May troubleshoot and resolve common order fulfillment issues to preserve the most optimal customer experience.
On a continual basis, listens and responds to feedback from customers and determines necessary internal action or communication required to fulfill company obligations. Coordinates activities and/or relays information as appropriate.
Assists customers by assessing the stated purpose of the call or email, and the need communicated, and routes to the appropriate business unit following standard operating procedures.
Marginal or Additional Functions
Participates in regularly occurring staff meetings, training activities and ongoing continuing education to maintain relevant understanding and knowledge of company offerings and processes and procedures.
May participate in department rotation of on-call phone coverage that may entail over-night periods of time.
Performs other duties as assigned or apparent.
Supervisory and Managerial Responsibility
Supervisory/managerial responsibility is not applicable
Knowledge, Skills & Abilities
Education, Licensure or Certification:
A high school diploma or equivalent is required
Work Experience or Related Experience:
At least six months experience in which incumbents regularly interface with customers is essential to perform customer services functions as described
A year of call center or help desk experience or experience working in a medical environment is strongly preferred
Specialized Knowledge, Skills & Abilities:
Strong interpersonal skills are necessary as is the ability to remain customer service oriented during situations in which clients or customers may be frustrated
The ability to speak and write in a professional manner is required to communicate with clients, drivers, operations, and patients as described
Proficient and accurate typing/data-entry skills are required to record system information as described
Familiarity with Microsoft Office and a web browser is required to access, capture and communicate information as described
The ability to demonstrate ownership for the customer experience and provide solutions to routine and common issues rather than escalating problems is essential
Spanish speaking skills are desirable but not required
Equipment:
Working knowledge of a PC, business and communications software (MS Office) and web-based tools are required
Familiarity with contact management software is strongly preferred
Travel Requirements and Conditions
No travel is required
Work Environment, Conditions and Demands
Work is generally performed in an office environment or remote setting in which there is only minimal exposure to unpleasant and/or hazardous working conditions.
The ability to maintain a flexible schedule to accommodate on-call rotations as described is required
Incumbents must be able to work with defined schedules in which timed lunches and breaks are predefined
Physical Requirements and Demands
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.
This position entails a high level of work performed at a computer terminal throughout the day as well as heavy use of a telephone or headset equipment
On a regular basis, incumbent frequently performs repetitive motions at a computer terminal and is subject to prolonged sitting
Regular eye-hand coordination and manual dexterity is required to operate office equipment
Additional Position Information
No additional information is applicable
Note: The Company will provide reasonable accommodations to employees with disabilities to help them perform the essential functions of the position. A request for such accommodation should be directed to the employee’s immediate supervisor or Human Resources.
Apply To This Job
Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.
Receives and responds to inbound calls and emails related to the DBM & PBM solutions, serving as first tier support of any reported software issues: such as account-related login issues, password resets, basic system utilization, and triage. Following standard operating procedures creates support tickets with complete information in the ticketing system to ensure all pertinent data is logged and captured.
In a respectful and courteous manner, acts as a resource for inbound calls and emails from homecare agencies and providers and, at times, may be tasked to provide basic instruction in operation of proprietary applications. Promptly escalates complex issues as appropriate to facilitate resolution of the issue.
When necessary, acts as a liaison between homecare agencies and providers, and ensures all parties have accurate information to facilitate workarounds for reported break/fix items. May troubleshoot and resolve common order fulfillment issues to preserve the most optimal customer experience.
On a continual basis, listens and responds to feedback from customers and determines necessary internal action or communication required to fulfill company obligations. Coordinates activities and/or relays information as appropriate.
Assists customers by assessing the stated purpose of the call or email, and the need communicated, and routes to the appropriate business unit following standard operating procedures.
Marginal or Additional Functions
Participates in regularly occurring staff meetings, training activities and ongoing continuing education to maintain relevant understanding and knowledge of company offerings and processes and procedures.
May participate in department rotation of on-call phone coverage that may entail over-night periods of time.
Performs other duties as assigned or apparent.
Supervisory and Managerial Responsibility
Supervisory/managerial responsibility is not applicable
Knowledge, Skills & Abilities
Education, Licensure or Certification:
A high school diploma or equivalent is required
Work Experience or Related Experience:
At least six months experience in which incumbents regularly interface with customers is essential to perform customer services functions as described
A year of call center or help desk experience or experience working in a medical environment is strongly preferred
Specialized Knowledge, Skills & Abilities:
Strong interpersonal skills are necessary as is the ability to remain customer service oriented during situations in which clients or customers may be frustrated
The ability to speak and write in a professional manner is required to communicate with clients, drivers, operations, and patients as described
Proficient and accurate typing/data-entry skills are required to record system information as described
Familiarity with Microsoft Office and a web browser is required to access, capture and communicate information as described
The ability to demonstrate ownership for the customer experience and provide solutions to routine and common issues rather than escalating problems is essential
Spanish speaking skills are desirable but not required
Equipment:
Working knowledge of a PC, business and communications software (MS Office) and web-based tools are required
Familiarity with contact management software is strongly preferred
Travel Requirements and Conditions
No travel is required
Work Environment, Conditions and Demands
Work is generally performed in an office environment or remote setting in which there is only minimal exposure to unpleasant and/or hazardous working conditions.
The ability to maintain a flexible schedule to accommodate on-call rotations as described is required
Incumbents must be able to work with defined schedules in which timed lunches and breaks are predefined
Physical Requirements and Demands
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.
This position entails a high level of work performed at a computer terminal throughout the day as well as heavy use of a telephone or headset equipment
On a regular basis, incumbent frequently performs repetitive motions at a computer terminal and is subject to prolonged sitting
Regular eye-hand coordination and manual dexterity is required to operate office equipment
Additional Position Information
No additional information is applicable
Note: The Company will provide reasonable accommodations to employees with disabilities to help them perform the essential functions of the position. A request for such accommodation should be directed to the employee’s immediate supervisor or Human Resources.
Apply To This Job