Inside Sales Coordinator, BIA Federal Defense Contractor Portfolio

Jacobs is a company focused on solving critical problems for thriving cities and resilient environments. They are seeking an Inside Sales Coordinator to support their Defense Contractor sales organization by planning and leading proposal activities and ensuring compliance with sales processes.ResponsibilitiesWork closely with the Federal Sales account teams across our Defense Contractor portfolioWith little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlinesManage multiple tasks concurrently and engage with various stakeholders/reviewersOrganize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverablesPersonally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by othersWork both collaboratively and independently, as appropriateExercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposalsUnderstand and apply Jacobs’ sales best practices, processes, and software platforms for proposal developmentSchedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etcCoordinate geographically-dispersed proposal teams and be able to do this remotelyFollow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you supportSupport communications and content collection with teaming partners and subcontractorsProactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely mannerWrite or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptionsDirect and integrate graphic design, editing, document publishing, and reproduction staffContribute suggested improvements/additions to proposal development processesPrioritize your own and others’ work to meet proposal/team deliverablesFollow enterprise health and safety policies and procedures and escalates issuesMaintain robust internal client network within the business unit and/or client account teamsDemonstrate excellent oral and written communication skills. Possess effective active listening skillsLead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staffImplement company image/brand guidelines on assigned projectPossess knowledge of and ability to perform (at a basic level) support skills (including document publishing, graphic design, and reprographic standards)SkillsBS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables1+ years of experience with federal clients for A-E services, PM/CM, defense, facilities and infrastructure, manufacturing, and/or environmental proposalsProposal experience in the engineering, architecture, defense contractor, construction, manufacturing, and/or environmental industriesAdvanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and contentStrong organizational qualities and attention to detail and qualityProactive self-starterWilling to travel as needed to support pursuitsUnited States CitizenshipProficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred)Experience producing graphics for proposals (preferred)Proficiency in CRM software (Salesforce preferred)Familiarity with AI tools such as Microsoft CoPilotBenefitsMedicalDentalVisionBasic life insurance401(k) planThe ability to purchase company stock at a discountDeferred compensation planExecutive Deferral PlanUnlimited U.S. Personalized Paid Time Off (PPTO) policySeven paid holidaysOne floating holidayCaregiver leaveMerit increasesPerformance discretionary bonusStockCompany OverviewJacobs leads the global professional services sector delivering solutions for a more connected, sustainable world. It was founded in 1947, and is headquartered in Dallas, Texas, USA, with a workforce of 10001+ employees. Its website is http://www.jacobs.com.



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