Hybrid Executive Assistant to Co-Founders of Consulting Firm, Chicago, IL
A rapidly growing consulting firm that has been in business for 5 years is looking for an Executive Assistant to support the Co-Founders. The company has offices in Chicago and NYC and has 20 employees. This is a new position. The role is hybrid: 4 days in office, Fridays remote. The culture is entrepreneurial and friendly. Dress code is business casual. The EA will also perform basic office manager duties.
About the Job:
Coordinate and prioritize meetings for the executives
Vet and prioritize the executives emails: flagging what needs attention, and helping execs stay responsive
Maintain busy calendars and prioritize on the executives behalf
Prepare materials for meetings: agendas, reminders, materials, notes, next steps
Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
Manage up on behalf of execs: keep team on track
Serve as the first point of contact for the executive office including client contact
Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
Help maintain CRM, contact databases, and client relationship information
Coordinate logistics for all-company events and outings as needed
Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
Make personal appointments and reservations and book personal travel and research vacation options
Office Manager duties: coordinate client gifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
Some off-hour availability required
About You:
Minimum of 6 years of experience supporting a c-level executive
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Comfortable managing up and keeping busy executives on track without being overbearing
Able to work independently without a lot of direction
Strong communication skills: written and verbal
Strategic thinker who remains calm when there are shifting priorities
Understand the importance of confidentiality and trust when supporting Founders
Polished, professional demeanor and the gravitas to interact with high-level executives
Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 8-5 or 8:30-5:30
About the Job:
Coordinate and prioritize meetings for the executives
Vet and prioritize the executives emails: flagging what needs attention, and helping execs stay responsive
Maintain busy calendars and prioritize on the executives behalf
Prepare materials for meetings: agendas, reminders, materials, notes, next steps
Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
Manage up on behalf of execs: keep team on track
Serve as the first point of contact for the executive office including client contact
Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
Help maintain CRM, contact databases, and client relationship information
Coordinate logistics for all-company events and outings as needed
Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
Make personal appointments and reservations and book personal travel and research vacation options
Office Manager duties: coordinate client gifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
Some off-hour availability required
About You:
Minimum of 6 years of experience supporting a c-level executive
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Comfortable managing up and keeping busy executives on track without being overbearing
Able to work independently without a lot of direction
Strong communication skills: written and verbal
Strategic thinker who remains calm when there are shifting priorities
Understand the importance of confidentiality and trust when supporting Founders
Polished, professional demeanor and the gravitas to interact with high-level executives
Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 8-5 or 8:30-5:30