HRSC Coordinator

Role PurposeThe HRSC Coordinator provides administrative and operational support to the HR Shared Services Center, with a focus on meeting coordination, documentation, invoice processing support, and presentation preparation. The role supports HRSC leaders and teams by coordinating day‑to‑day activities, ensuring accurate financial tracking, and preparing well‑formatted, clear, and brand‑aligned PowerPoint materials based on inputs and direction provided by stakeholdersKey AccountabilitiesAdministrative & Operational SupportCoordinate calendars, meetings, and logistics for HRSC related activitiesOrganize internal HRSC events such as workshops, training sessions, team days, and recognition eventsManage event logistics including venue booking, travel, catering, materials, and attendee communicationPrepare agendas, capture minutes, and track action items, follow up with owners, and maintain clear records of progressOrganize and maintain shared folders, distribution lists, trackers, and HRSC documentationSupport coordination of HRSC communications and team eventsSupport the HRSC leadership team with daily operational needs and coordination tasksSupport the onboarding of new HR team members by coordination equipment, access, and induction schedules Invoice & Finance CoordinationProcess GPT&S invoices in partnership with business owners, Procurement, and Finance teamsTrack purchase orders, invoices, and payment statusFollow up on outstanding approvals or discrepanciesMaitain invoice and PO logs and support basic spend tracking Powerpoint Presentation DevelopmentPrepare, format, and update Powerpoint decks based on outlines, drafts, or guidance provided by GPT&S leadershipApply corporate branding standards, templates, and visual best practicesOrganize slide sequencing, charts, tables, and visuals for claritySupport revisions and updates based on feedback Education, Experience, Technical Skills and KnowledgeEducation and ExperienceBachelor's degree or equivalent experience in Business Administration, Finance, HR, or a related discipline1 year experience in an administrative, coordination, or support roles Knowledge and qualificationsProficient in Microsoft Office, particularly Excel and PowerpointExperience with administrative coordination, including invoices, expenses, meetings, and diary managementAble to take meeting minutes and track follow up actions accuratelyStrong organizational skills with good intention to detailsClear written and verbal communication skillsAble to handle confidential information with discretionProactive, calm under pressure, and comfortable working collaboratively with others

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