HR Specialist-Department of Pediatrics

The University of Iowa Research is seeking an HR Specialist for the Department of Pediatrics. This role involves managing the full lifecycle of faculty and provider recruitment, onboarding, credentialing, compliance, and faculty development to ensure that all staff are compliant and supported throughout their careers.ResponsibilitiesParticipate in faculty recruitment meetings with department leadershipMay assist Senior HR Specialist with faculty recruitment processes as neededFacilitate adjunct, secondary and visiting faculty appointments and reappointmentsCoordinate onboarding and orientation for residents, fellows, faculty, staff, and providersMaintain communication with new hires throughout onboarding and credentialingInitiate and process HR workflow transactions (appointments, transfers, promotions, terminations, status changes)Facilitate system access, account setup, and operational readinessComplete I-9 documentation, as neededMaintain confidential personnel recordsMonitor HR inbox and respond to or route inquiries appropriatelyRespond to employment verification requestsCoordinate credentialing for faculty, ARNPs, PAs, and licensed independent providersIdentify appropriate start dates aligned with credentialing timelines; notify leadership of delays impacting start datesSend credentialing packets; track completion and follow up as neededServe as primary liaison with the Clinical Staff Office (CSO)Facilitate FPPE, IPPE, and OPPE processesMonitor re-credentialing cycles and privilege modificationsReview Interim Monitoring Reports and proactively track licensure/certification renewalsResolve re-credentialing/licensing issues in collaboration with HR leadershipMaintain licensure documentation within the Compliance & Qualifications (CQ) systemUtilize CredentialStream effectively as departmental point of contactProvide regular updates to divisions and escalate issues as necessaryDistribute and track billing enrollments and re-certificationsEnsure timely return of documentation to Patient Financial ServicesCollaborate with Business Analyst to resolve billing-related issuesCoordinate annual faculty review process (FRAP system)Ensure compliance with deadlines established by the Office of the Provost and Carver College of MedicineCompile and disseminate Professional Metrics annuallySupport mentoring program for junior facultyCompile and review teaching evaluationsProvide guidance to faculty, PAC members, Vice Chairs, and DEO on development processesRecommend process improvementsCoordinate and manage the process for change of academic trackCoordinate faculty promotion processes consistent with University and CCOM policiesConduct preliminary review of promotion materials and identify gapsTroubleshoot Promotion & Tenure system issuesCoordinate promotion meetings, voting processes, and required documentationCollaborate with secondary departments for joint appointmentsProvide guidance and training to candidates and committee membersMonitor completion of required compliance elementsPrepare weekly compliance and delinquency reportsFollow up with employees regarding overdue or upcoming compliance itemsInitiate or request extensions in CQ as appropriatePartner with Employee Health, Health Care HR, and central offices to resolve issuesCoordinate job shadow requests in compliance with policyRespond to compliance-related and professional metric inquiriesServe as resource for faculty, providers, and staff regarding HR processes and policiesIntake and triage HR-related inquiriesProvide assistance, guidance, and training to Division Program Coordinators and HR student employeesDevelop and distribute communication materials regarding policy updatesPrepare comprehensive HR reports and ad hoc analysesParticipate in special projects, committee work, and training initiativesSkillsA Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experienceOne to three years of related experience in human resourcesExcellent written and verbal communication and interpersonal skillsDemonstrated ability to successfully balance multiple priorities and tasks simultaneouslyDemonstrated proficiency with Microsoft Office and computer software applicationsBenefitsFringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plansThe University of Iowa offers a generous benefits package, including paid vacation and paid sick leave.Company OverviewThe Office of the Vice President for Research is committed to forging new frontiers of discovery by providing resources and support to researchers and innovators at the University of Iowa, to promote a culture of creativity that enriches the campus, the state, and the world. It was founded in undefined, and is headquartered in Iowa City, Iowa, US, with a workforce of 1001-5000 employees. Its website is https://research.uiowa.edu.



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