HR Operations Coordinator
The Ajapreneur Group is a growing, multi-brand organization led by Aja Greene, dedicated to empowering entrepreneurs, strengthening small businesses, advancing financial literacy through credit education, and creating community impact through wellness and nonprofit initiatives.
As we continue to scale, we are seeking a highly organized, proactive, and trustworthy HR Operations Coordinator to help build and support the internal infrastructure that drives our people, processes, and client experience.
Position Overview
The HR Operations Coordinator plays a critical role in supporting daily business operations with a primary focus on Human Resources coordination, employee support, executive operations, and client administrative services.
This role is ideal for a professional who thrives in fast-paced environments, exercises sound judgment, maintains strict confidentiality, and takes initiative without waiting for direction. You will serve as a key operational partner to leadership while helping ensure organizational effectiveness and compliance.
Core Responsibilities
Human Resources Operations (Primary Focus)
Coordinate day-to-day HR operations across Ajapreneur Group brands
Manage employee onboarding and offboarding processes from start to finish
Prepare offer letters, new hire packets, and onboarding documentation
Maintain accurate, compliant, and confidential personnel files
Track employee trainings, certifications, and compliance requirements
Support benefits administration and employee documentation
Assist with performance management processes and documentation
Facilitate policy acknowledgments and employee communications
Support handbook updates and HR policy distribution
Coordinate background checks and employment verifications
Assist leadership with employee relations documentation when needed
Help ensure adherence to employment practices and organizational standards
Operational Coordination
Support daily business operations by maintaining organized workflows and administrative systems
Track organizational priorities, deadlines, and internal deliverables
Assist with developing and improving operational processes
Identify inefficiencies and recommend workflow improvements
Help maintain internal documentation and operational procedures
Provide cross-functional administrative support when needed
Executive Support
Provide high-level administrative support to executive leadership
Manage calendars, scheduling, and priority follow-ups
Assist with inbox organization and communication tracking
Coordinate meetings, logistics, and preparation materials
Support special projects and strategic initiatives
Handle sensitive business matters with professionalism and discretion
Credit Repair Client Administrative Support
Coordinate new client onboarding and intake processes
Maintain organized and confidential client records within CRM systems
Monitor client workflow timelines and follow-up requirements
Assist with client communications and service updates
Support documentation collection and compliance processes
Coordinate internally to ensure a high-quality and professional client experience
Required Qualifications
Minimum of 2 years of Human Resources coordination or HR administrative experience (Required)
Strong operational or administrative experience in a fast-paced environment
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
Demonstrated ability to handle highly confidential information
High attention to detail with strong execution skills
Ability to work independently and manage competing priorities
Proficiency with Google Workspace, HR systems, CRM platforms, and project management tools
Preferred Qualifications
Experience supporting an executive, entrepreneur, or multi-entity organization
Familiarity with compliance-driven environments (HR, consulting, financial services, etc.)
Experience improving workflows or operational infrastructure
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Key Traits for Success
We are seeking someone who is:
✔ Extremely organized
✔ Proactive and solution-oriented
✔ Highly trustworthy
✔ Process-driven
✔ Professional in communication
✔ Calm under pressure
✔ Able to execute without constant supervision
What We Offer
Opportunity to grow within a fast-scaling, multi-brand organization
Direct exposure to executive leadership and business strategy
Flexible work environment
Competitive compensation based on experience
Strong long-term advancement potential
Apply Now
Apply Now
As we continue to scale, we are seeking a highly organized, proactive, and trustworthy HR Operations Coordinator to help build and support the internal infrastructure that drives our people, processes, and client experience.
Position Overview
The HR Operations Coordinator plays a critical role in supporting daily business operations with a primary focus on Human Resources coordination, employee support, executive operations, and client administrative services.
This role is ideal for a professional who thrives in fast-paced environments, exercises sound judgment, maintains strict confidentiality, and takes initiative without waiting for direction. You will serve as a key operational partner to leadership while helping ensure organizational effectiveness and compliance.
Core Responsibilities
Human Resources Operations (Primary Focus)
Coordinate day-to-day HR operations across Ajapreneur Group brands
Manage employee onboarding and offboarding processes from start to finish
Prepare offer letters, new hire packets, and onboarding documentation
Maintain accurate, compliant, and confidential personnel files
Track employee trainings, certifications, and compliance requirements
Support benefits administration and employee documentation
Assist with performance management processes and documentation
Facilitate policy acknowledgments and employee communications
Support handbook updates and HR policy distribution
Coordinate background checks and employment verifications
Assist leadership with employee relations documentation when needed
Help ensure adherence to employment practices and organizational standards
Operational Coordination
Support daily business operations by maintaining organized workflows and administrative systems
Track organizational priorities, deadlines, and internal deliverables
Assist with developing and improving operational processes
Identify inefficiencies and recommend workflow improvements
Help maintain internal documentation and operational procedures
Provide cross-functional administrative support when needed
Executive Support
Provide high-level administrative support to executive leadership
Manage calendars, scheduling, and priority follow-ups
Assist with inbox organization and communication tracking
Coordinate meetings, logistics, and preparation materials
Support special projects and strategic initiatives
Handle sensitive business matters with professionalism and discretion
Credit Repair Client Administrative Support
Coordinate new client onboarding and intake processes
Maintain organized and confidential client records within CRM systems
Monitor client workflow timelines and follow-up requirements
Assist with client communications and service updates
Support documentation collection and compliance processes
Coordinate internally to ensure a high-quality and professional client experience
Required Qualifications
Minimum of 2 years of Human Resources coordination or HR administrative experience (Required)
Strong operational or administrative experience in a fast-paced environment
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
Demonstrated ability to handle highly confidential information
High attention to detail with strong execution skills
Ability to work independently and manage competing priorities
Proficiency with Google Workspace, HR systems, CRM platforms, and project management tools
Preferred Qualifications
Experience supporting an executive, entrepreneur, or multi-entity organization
Familiarity with compliance-driven environments (HR, consulting, financial services, etc.)
Experience improving workflows or operational infrastructure
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Key Traits for Success
We are seeking someone who is:
✔ Extremely organized
✔ Proactive and solution-oriented
✔ Highly trustworthy
✔ Process-driven
✔ Professional in communication
✔ Calm under pressure
✔ Able to execute without constant supervision
What We Offer
Opportunity to grow within a fast-scaling, multi-brand organization
Direct exposure to executive leadership and business strategy
Flexible work environment
Competitive compensation based on experience
Strong long-term advancement potential
Apply Now
Apply Now