HR Coordinator

Advanced Electric Systems is a leader in electrical contracting with a commitment to safety, quality, and professional growth. The HR Coordinator will support various HR functions including talent acquisition, onboarding, and employee support, ensuring a smooth experience for candidates and new hires while maintaining compliance with HR regulations. Responsibilities Create and maintain employee files in compliance with legal and organizational requirements Leverage ingenuity to streamline processes and build better systems Process and manage sick leave-related requests and documentation Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution Contribute to our signature spark by helping make our workplace engaging, supportive, and fun Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values Skills Create and maintain employee files in compliance with legal and organizational requirements Leverage ingenuity to streamline processes and build better systems Process and manage sick leave-related requests and documentation Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution Contribute to our signature spark by helping make our workplace engaging, supportive, and fun Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values Impeccable integrity and ethics when working with internal and external stakeholders Strong organizational and time‑management skills Excellent communication and interpersonal skills Approach work with integrity, demonstrating ownership and discretion in every task Ability to multi‑task effectively in a fast‑paced environment while maintaining accuracy and attention to detail Strong collaboration skills and the ability to work effectively with team members and other departments Exceptional customer service orientation with an emphasis on positive candidate and employee experiences Ability to act with professionalism, discretion, and confidentiality Curiosity, adaptability, and a continuous‑learning mindset Ability to engage, support, and build relationships with employees and leaders at all levels Understanding of employment laws and regulations Proficiency with Microsoft Office Suite or related software Experience coordinating programs, events, or multi-step scheduling processes Demonstrated ability to coordinate multi-step workflows, manage timelines, and ensure consistent follow‑through Familiarity with basic HR compliance requirements (e.g., FMLA/leave processes, I‑9 documentation, confidentiality standards) Associate's degree in Human Resources, Psychology, Business Administration, or a related field; or an equivalent combination of education and relevant experience in HR or office operations Experience in administrative, coordination, or operational support roles requiring high attention to detail and multitasking Benefits IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. Employees are offered a substantial amount of PTO Immediately eligible to make contributions to a generously matched and fully vested 401k. Company Overview Advanced Electric Systems is an electrical testing, maintenance, and repair company. It was founded in undefined, and is headquartered in Heber City, Utah, USA, with a workforce of 11-50 employees. Its website is