Front Desk Coordinator, Seligman Investments

Ameriprise Financial Services, LLC is seeking a Front Desk Coordinator for their Seligman Investments office in Menlo Park. The role involves managing visitor interactions, handling communications, and providing administrative support to ensure smooth daily operations. Responsibilities Greeting guests, verifying credentials, directing visitors, and ensuring comfort Answering, screening, and forwarding calls; managing emails, correspondence, and deliveries Booking meetings, managing calendars, and coordinating conference room usage Data entry, filing, preparing expenses, and handling overflow tasks Keeping the reception and office area tidy, stocked, and organized; coordinating office repairs Skills High School Diploma or GED (required); Associate's/bachelor's degree in hospitality or admin is a plus Previous roles in reception, customer service, or office administration are highly valued Excellent verbal and written skills; professional, friendly, and courteous demeanor Proficiency in MS Office Suite (Word, Excel, Outlook), scheduling software, phone systems, printers, etc Strong time management, multitasking, attention to detail, and ability to prioritize tasks Ability to handle issues calmly and professionally Reliability, punctuality, customer-focused approach, and ability to work under pressure Excellent communication & customer service Strong organization, multitasking, and time management Professionalism and ability to work under pressure Proficiency with office software (MS Office) Benefits Vacation time Sick time 401(k) Health, dental and life insurances Company Overview At Ameriprise Financial, we have been helping people feel more confident about their financial future for over 130 years. It was founded in 1990, and is headquartered in Vancouver, Washington, USA, with a workforce of 5001-10000 employees. Its website is