Freelance Fundraising Manager — Individual & Private Giving

We are looking for a results-driven, data-oriented Freelance Fundraising Manager to lead our individual donor program. This is not a grant writing role — we have that covered. Your focus will be entirely on cultivating, soliciting, and stewarding private donations from individual donors, including annual fund donors, mid-level givers, and major gift prospects.

You will own the full donor lifecycle: prospect research → moves management → solicitation → stewardship. You will work closely with our small staff and board to build a sustainable, growing individual giving pipeline.

Key Responsibilities

- Conduct prospect research to identify, qualify, and prioritize individual donor prospects

- Manage and execute a structured moves management pipeline from identification through stewardship

- Develop and implement a segmented annual fund strategy (direct mail, email, phone, personal asks)

- Solicit major gifts (face-to-face and written asks, typically $1,000+)

- Build and manage a mid-level donor program

- Design and execute donor stewardship plans, including acknowledgment letters, impact reports, and personal touchpoints

- Engage and coach board members in fundraising conversations and peer-to-peer asks

- Run regular wealth screening and prospect scoring using research tools

- Track all donor activity, interactions, and pipeline status in our CRM

- Deliver regular reporting on retention rates, pipeline value, average gift size, and ROI by channel

- Support cultivation events and donor engagement opportunities as needed

Required Skills & Experience

CRM Proficiency — must have hands-on experience with at least one:

- Bloomerang

- Raiser's Edge NXT (Blackbaud)

- Salesforce NPSP

- Little Green Light

- DonorPerfect or NeonCRM

Prospect Research & Wealth Screening:

- DonorSearch, WealthEngine, or iWave

- LinkedIn Sales Navigator for prospect identification

Fundraising Expertise:

- Demonstrated experience managing individual giving programs from annual fund through major gifts

- Fluency in LYBUNT/SYBUNT analysis and donor segmentation

- Experience building or improving donor retention rates with measurable results

- Moves management methodology (documented pipeline management)

- Stewardship plan development and execution

- Board volunteer engagement in fundraising

Digital Campaign Tools:

- Email fundraising platforms: Mailchimp, Constant Contact, or Emma

- Online giving platforms: Classy, Givebutter, or Qgiv

- Familiarity with matching gift tools (Double the Donation or similar) a plus

Reporting & Analytics:

- Ability to pull, analyze, and present donor data independently

- Comfortable building solicitation lists from segmented queries

- Experience presenting pipeline metrics and fundraising performance to leadership

Preferred Qualifications

- Prior experience fundraising for arts, heritage, cultural, or history organizations

- Experience working with small nonprofit teams where you owned the individual giving program end-to-end

- Familiarity with planned giving concepts (bequest conversations, legacy society)

- CFRE certification or progress toward certification

What Success Looks Like

Within the first 90 days, we expect you to:

- Audit our existing donor database and segment our current donor file

- Conduct prospect research and deliver a prioritized major gift prospect list

- Present a 12-month individual giving plan with channel strategies and revenue projections

- Launch at least one active solicitation effort with tracked results

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