Freelance Event Coordinator - Hybrid Support
We are looking for a highly organized Freelance Event Coordinator to provide Hybrid Support for our upcoming event season. You will manage a mix of remote pre-event planning and on-site execution. This role requires a logistical mastermind who can handle vendor communications from home and lead on-the-ground operations on event days. If you are a detail-oriented professional who thrives in fast-paced environments, we want you on our team.
Key Responsibilities:
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Pre-Event (Remote): Coordinate with vendors, manage guest lists, and oversee registration workflows.
ā¢ *
Logistics: Create detailed event timelines and run-of-show documents for all stakeholders.
ā¢ *
On-Site Support: Lead the setup and breakdown of the venue, ensuring all branding and equipment are in place.
ā¢ *
Vendor Management: Act as the primary point of contact for caterers, AV teams, and decorators on the day of the event.
ā¢ *
Problem Solving: Handle any real-time issues or guest inquiries to ensure a seamless attendee experience.
ā¢ Requirements:
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Experience: 2ā4 years in Event Coordination, Project Management, or Hospitality.
ā¢ *
Skills: Strong negotiation skills and the ability to manage budgets effectively.
ā¢ *
Communication: Excellent verbal and written English for professional correspondence.
ā¢ *
Physical Stamina: Ability to stand for long periods and assist with light equipment moving during on-site days.
ā¢ Technical Requirements:
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Tools: Proficiency in project management software (Asana/Trello) and event platforms (Eventbrite/Cvent).
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Communication: Reliable access to Slack and Zoom for remote planning phases.
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Mobility: Must have a valid drivers license and reliable transportation to reach event venues.
ā¢ Work Details:
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Shift: Flexible during planning phases; Full-day availability required on event dates.
ā¢ *
Schedule: Freelance/Project-based (Includes some weekends and evenings).
ā¢ *
Mode: Hybrid (70% Remote Planning / 30% On-site Execution).
ā¢ *
Compensation: Flat project fee or daily rate (Based on event scale).
ā¢ *
Benefits: Opportunity to work on diverse high-profile events and build a strong professional network.
ā¢
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Key Responsibilities:
ā¢ *
Pre-Event (Remote): Coordinate with vendors, manage guest lists, and oversee registration workflows.
ā¢ *
Logistics: Create detailed event timelines and run-of-show documents for all stakeholders.
ā¢ *
On-Site Support: Lead the setup and breakdown of the venue, ensuring all branding and equipment are in place.
ā¢ *
Vendor Management: Act as the primary point of contact for caterers, AV teams, and decorators on the day of the event.
ā¢ *
Problem Solving: Handle any real-time issues or guest inquiries to ensure a seamless attendee experience.
ā¢ Requirements:
ā¢ *
Experience: 2ā4 years in Event Coordination, Project Management, or Hospitality.
ā¢ *
Skills: Strong negotiation skills and the ability to manage budgets effectively.
ā¢ *
Communication: Excellent verbal and written English for professional correspondence.
ā¢ *
Physical Stamina: Ability to stand for long periods and assist with light equipment moving during on-site days.
ā¢ Technical Requirements:
ā¢ *
Tools: Proficiency in project management software (Asana/Trello) and event platforms (Eventbrite/Cvent).
ā¢ *
Communication: Reliable access to Slack and Zoom for remote planning phases.
ā¢ *
Mobility: Must have a valid drivers license and reliable transportation to reach event venues.
ā¢ Work Details:
ā¢ *
Shift: Flexible during planning phases; Full-day availability required on event dates.
ā¢ *
Schedule: Freelance/Project-based (Includes some weekends and evenings).
ā¢ *
Mode: Hybrid (70% Remote Planning / 30% On-site Execution).
ā¢ *
Compensation: Flat project fee or daily rate (Based on event scale).
ā¢ *
Benefits: Opportunity to work on diverse high-profile events and build a strong professional network.
ā¢
Apply tot his job
Apply To this Job