Flex Part Time EA
Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth.
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most - their business.
This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations.
Objectives of the Role:
Support the Director of Business Operations
Assist various clients as directed
Maintain client relations and refine internal processes that support the company and the client
Manage communication between various clients' upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client's priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities (dependent on client needs):
Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients' senior executives
Manage, coordinate, and arrange our virtual client's travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking
All other tasks as needed
Skills and Qualifications
4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Salesforce Experience
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies' confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests
Preferred Qualifications
Experience developing internal processes and filing systems
Associates or above degree in administration; or equivalent experience
Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.
Schedule:
Monday to Friday
10 hours to start with room to grow
Check Off Your List
Apply Now
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most - their business.
This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations.
Objectives of the Role:
Support the Director of Business Operations
Assist various clients as directed
Maintain client relations and refine internal processes that support the company and the client
Manage communication between various clients' upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client's priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities (dependent on client needs):
Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients' senior executives
Manage, coordinate, and arrange our virtual client's travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking
All other tasks as needed
Skills and Qualifications
4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Salesforce Experience
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies' confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests
Preferred Qualifications
Experience developing internal processes and filing systems
Associates or above degree in administration; or equivalent experience
Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.
Schedule:
Monday to Friday
10 hours to start with room to grow
Check Off Your List
Apply Now