Facilities Project Coordinator

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. They are seeking a Facilities Project Coordinator to provide support to regional strategic partners and project managers during project completion, including coordination of purchase orders, documentation support, and communication with stakeholders. Responsibilities Provides project management support Assists to draft applicable Requests for Proposal, contracts and other applicable documents and submit for approval Provides reports (e.g., Financials, Risk Management, etc.) Schedules meetings Provides documentation support Crafts and distributes communications to key stakeholders and partners Assists with closeout activities Issues purchase orders(PO) Processes PO requests Initiates Purchasing Agent Authorizations as needed Corresponds with vendors and contractors Documents activities in project management software Processes Invoices Organizes and reviews incoming invoices and applications for payment, ensuring that the correct project/PO is being charged and amounts are appropriate Submits invoices to Project Manager for approval Submits approved invoices to Accounts Payable Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues Departmental operations, standardization and system support Participates in developing and implementing standard contracts, policies, procedures and practices Participates in system-wide initiatives Maintains professional relationships with internal and external project delivery partners Other duties as assigned Skills Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description Valid Driver's License required upon hire - MN and WI residents must obtain a valid driver's license in their state of residence within 60 days of employment High school diploma or GED Associate's or Vocational degree in Construction Management Bachelor's degree in Construction Management 0 to 2 years of construction project management or related experience Benefits Medical/Dental PTO/Time Away Retirement Savings Plans Life Insurance Short-term/Long-term Disability Voluntary Benefits (vision, legal, critical illness) Tuition Reimbursement or Continuing Medical Education as applicable Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program Allina Health is a 501(c)(3) eligible employer Company Overview Allina Health is a non-profit healthcare system that is is dedicated to the prevention and treatment of illness. It was founded in 1994, and is headquartered in Minneapolis, Minnesota, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Allina Health has a track record of offering H1B sponsorships, with 1 in 2026, 13 in 2025, 14 in 2024, 12 in 2023, 10 in 2022, 3 in 2021, 6 in 2020. Please note that this does not guarantee sponsorship for this specific role.