Facilities Coordinator

Kinaxis is a global leader in end-to-end supply chain management, committed to innovating and solving challenges in supply chains. The Facilities Coordinator role involves welcoming visitors, coordinating meetings and events, and supporting day-to-day operational tasks within the office environment. Responsibilities Monitor service ticket volume and provides support to the Facility Manager on the raising and closing of reactive, Planned Preventative Maintenance (PPM) and scheduled service requests within the service portal Support shipping/receiving, employee/office moves, and workstation setup Oversee office security access, seating arrangements, and space allocation Ensure office facilities are well-maintained, including kitchenettes, supplies, and common areas Coordinate vendor services such as catering, cleaning, security, and maintenance Coordinate and monitor recycling programs, and environmental improvements contributing towards our green approach Facilitate deployment of security access, passes, and schedules Act as primary facilities contact and first point of contact for afterhours support and respond to emergency situations as needed on a rotational basis Actively lead & participates in Health & Safety Committee Meetings, Building Emergency Organization (BEO) Support maintenance of training matrices / records / self-certification documentation / Facility Manuals Where applicable, provide assistance and back-up support to the Receptionist Other duties as required Skills Bachelor's degree or equivalent experience 1 - 3 years of facilities work experience, or an equivalent combination of education and experience Ability to prioritize workload, work independently using initiative and judgment, adapt to changing priorities, manage multiple tasks, demonstrate attention to detail in a fast-paced environment Strong organizational, written, and oral communications skills Proficient in Microsoft tools (Word, Excel, PowerPoint, SharePoint, and Teams) Ability to shift priorities quickly & efficiently Benefits Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month) Flexible work options Physical and mental well-being programs Regularly scheduled virtual fitness classes Mentorship programs and training and career development Recognition programs and referral rewards Hackathons Company Overview Kinaxis is a leading provider of cloud-based subscription software. It was founded in 1995, and is headquartered in Ottawa, Ontario, CAN, with a workforce of 1001-5000 employees. Its website is