Facilities Assistant
We are seeking a reliable and detail-oriented Facilities Assistant to support facilities coordination and operational tasks in a remote capacity. In this role, you will assist in managing facility-related requests, coordinating vendors, maintaining records, and ensuring smooth day-to-day operations across company locations.
Although this is a remote position, the role plays a critical part in supporting on-site facilities functions through digital coordination, communication, and administrative oversight.
Key Responsibilities
* Coordinate facilities-related requests, maintenance schedules, and service tickets across multiple locations
* Communicate with vendors, contractors, and internal teams to ensure timely completion of work orders
* Maintain and update facilities records, logs, and documentation
* Track inventory of office supplies, equipment, and maintenance materials
* Assist in managing vendor contracts, service agreements, and compliance documentation
* Monitor facilities budgets, invoices, and expense reports
* Support space planning, office setup coordination, and remote site logistics
* Ensure compliance with health, safety, and environmental regulations
* Provide administrative support to the facilities and operations team
Required Qualifications
* High school diploma or equivalent (Associate's or Bachelor's degree preferred)
* 1–3 years of experience in facilities coordination, administration, or operations support
* Strong organizational and multitasking skills
* Proficiency in Microsoft Office Suite or Google Workspace
* Excellent communication and coordination skills
* Ability to work independently in a remote environment
* High attention to detail and problem-solving ability
* Must be legally authorized to work in the United States (valid U.S. work permit required)
Preferred Qualifications
* Experience with facilities management software (e.g., CMMS systems)
* Familiarity with vendor management and contract coordination
* Basic knowledge of health and safety regulations
* Experience supporting multi-site operations
* Prior experience working remotely or in distributed teams
What We Offer
* Competitive hourly pay
* Flexible remote work environment
* Opportunities for professional growth and development
* Supportive and collaborative team culture
* Exposure to facilities operations across multiple locations.
Apply Now
Although this is a remote position, the role plays a critical part in supporting on-site facilities functions through digital coordination, communication, and administrative oversight.
Key Responsibilities
* Coordinate facilities-related requests, maintenance schedules, and service tickets across multiple locations
* Communicate with vendors, contractors, and internal teams to ensure timely completion of work orders
* Maintain and update facilities records, logs, and documentation
* Track inventory of office supplies, equipment, and maintenance materials
* Assist in managing vendor contracts, service agreements, and compliance documentation
* Monitor facilities budgets, invoices, and expense reports
* Support space planning, office setup coordination, and remote site logistics
* Ensure compliance with health, safety, and environmental regulations
* Provide administrative support to the facilities and operations team
Required Qualifications
* High school diploma or equivalent (Associate's or Bachelor's degree preferred)
* 1–3 years of experience in facilities coordination, administration, or operations support
* Strong organizational and multitasking skills
* Proficiency in Microsoft Office Suite or Google Workspace
* Excellent communication and coordination skills
* Ability to work independently in a remote environment
* High attention to detail and problem-solving ability
* Must be legally authorized to work in the United States (valid U.S. work permit required)
Preferred Qualifications
* Experience with facilities management software (e.g., CMMS systems)
* Familiarity with vendor management and contract coordination
* Basic knowledge of health and safety regulations
* Experience supporting multi-site operations
* Prior experience working remotely or in distributed teams
What We Offer
* Competitive hourly pay
* Flexible remote work environment
* Opportunities for professional growth and development
* Supportive and collaborative team culture
* Exposure to facilities operations across multiple locations.
Apply Now