Experienced Medical Data Entry Specialist – Clinical Coding, Billing, and Health Information Management
Welcome to arenaflex – Where Health Information Meets Precision
At arenaflex, we are dedicated to transforming the healthcare landscape through meticulous data management and innovative health information solutions. Our mission is to empower providers, payers, and patients with accurate, timely, and secure medical data that drives better outcomes and operational efficiency. As a fast‑growing leader in health information services, arenaflex offers a collaborative environment where every detail matters and every team member contributes to the larger picture of quality care.
Why This Role Matters
The Medical Data Entry Specialist plays a pivotal role in ensuring that clinical documentation translates into precise billing codes, reliable reimbursement, and a trustworthy health information database. Your expertise will directly influence the financial health of medical practices and the accuracy of patient records, fostering compliance with regulatory standards such as ICD‑10‑CM, CPT, HCPCS, UHDDS, and HIPAA.
Key Responsibilities – What You’ll Do Every Day
Clinical Coding & Verification: Review and verify assigned diagnosis and procedure codes, ensuring they meet the latest regulatory guidelines and reflect the most specific, accurate representation of patient encounters.
Physician Collaboration: Contact physicians and clinical staff to clarify ambiguous documentation, guaranteeing that coding decisions are well‑supported and defensible.
Regulatory Knowledge Maintenance: Stay current on changes to ICD‑10‑CM, CPT, HCPCS, and related billing regulations through continuous education and certification renewal.
Web‑Based Tools & Resources: Leverage coding software, reference books, and online databases to retrieve required information swiftly and accurately.
Multi‑System Navigation: Utilize multiple information systems, including EPIC and proprietary billing platforms, to select the correct patient account and verify billable charges.
Audit Participation: Assist in internal and external audits, help capture lost charges, and ensure billing accuracy throughout the revenue cycle.
Data Gathering & Entry: Collect demographic, insurance, and encounter data from diverse sources and enter it into the computerized billing system with precision.
Manual Charge Entry: Perform manual entry when necessary, cross‑checking information to prevent errors and ensure compliance.
Timely Documentation: Maintain a fast turnaround time for data entry while preserving data integrity, providing detailed comments for future reference.
Registration Creation: When required, create patient registrations in EPIC based on provided documentation, ensuring accurate encounter recording and billing.
Stakeholder Communication: Respond promptly and professionally to inquiries from provider offices, internal departments, and insurance entities.
Essential Qualifications – What You Need to Succeed
Education: High school diploma or equivalent (GED).
Experience: No prior professional experience required; we value enthusiasm, attention to detail, and a willingness to learn.
Technical Aptitude: Comfortable using computers, web browsers, and navigating multiple software platforms simultaneously.
Communication Skills: Strong written and verbal communication abilities, particularly when interacting with clinical staff and insurance representatives.
Organizational Skills: Ability to prioritize tasks, manage time effectively, and meet strict deadlines without sacrificing accuracy.
Ethical Standards: Commitment to confidentiality and compliance with HIPAA and other privacy regulations.
Preferred Qualifications – What Sets You Apart
Certification or coursework in medical coding (CPC, CCS, or equivalent).
Familiarity with EPIC, Cerner, or other electronic health record (EHR) systems.
Understanding of healthcare reimbursement models and insurance claim processes.
Previous experience in a fast‑paced administrative or data entry role.
Proficiency in Microsoft Office Suite, especially Excel, for data analysis.
Core Skills & Competencies
Analytical Thinking: Ability to dissect clinical documentation and translate it into appropriate coding language.
Attention to Detail: Precision in data entry to prevent costly billing errors.
Problem‑Solving: Proactively identify discrepancies and seek clarification before finalizing entries.
Adaptability: Comfortable updating processes as coding standards evolve.
Team Collaboration: Work closely with coders, billing specialists, and clinical teams to achieve shared goals.
Career Growth & Learning Opportunities at arenaflex
arenaflex is committed to your professional development. As a Medical Data Entry Specialist, you will have access to:
Structured Training Programs: Comprehensive onboarding that covers coding fundamentals, software navigation, and regulatory compliance.
Continuing Education Support: Financial assistance for coding certification exams and relevant coursework.
Mentorship: Pairing with seasoned medical coders and billing analysts to accelerate skill acquisition.
Career Pathways: Opportunities to advance into roles such as Certified Professional Coder, Billing Supervisor, Revenue Cycle Analyst, or Health Information Management (HIM) Manager.
Cross‑Functional Projects: Participation in system upgrades, data quality initiatives, and process improvement teams.
Work Environment & Culture
At arenaflex, we foster an inclusive, supportive, and innovative workplace where:
Collaboration is Key: Open communication channels across departments encourage knowledge sharing.
Flexibility Matters: Options for hybrid work arrangements, allowing you to balance office presence with remote productivity.
Diversity & Inclusion: We celebrate diverse perspectives and ensure all voices are heard.
Recognition Programs: Regular acknowledgment of outstanding performance and contributions.
Health & Wellness: Access to wellness resources, mental health support, and employee assistance programs.
Compensation, Perks & Benefits
arenaflex offers a competitive compensation package that reflects your skills and the critical nature of the role. While specific salary ranges may vary based on location and experience, you can expect:
Base salary aligned with industry standards for entry‑level medical data entry positions.
Performance‑based bonuses and incentives.
Comprehensive health insurance (medical, dental, vision).
Retirement savings plan with employer matching contributions.
Paid time off, holidays, and sick leave.
Tuition reimbursement for continued education and certification.
Employee referral program.
Technology stipend for home office setup (if applicable).
How to Apply – Join the arenaflex Team Today
If you are detail‑oriented, eager to grow within the healthcare information arena, and passionate about delivering accurate data that fuels better patient care, we want to hear from you. Take the next step in your career by applying now.
Apply Now
Conclusion
At arenaflex, every line of code you enter, every chart you verify, and every question you resolve contributes to a larger mission: enhancing the quality, integrity, and financial sustainability of healthcare delivery. Join us in shaping the future of health information—your expertise will make a tangible difference.
Apply Now
At arenaflex, we are dedicated to transforming the healthcare landscape through meticulous data management and innovative health information solutions. Our mission is to empower providers, payers, and patients with accurate, timely, and secure medical data that drives better outcomes and operational efficiency. As a fast‑growing leader in health information services, arenaflex offers a collaborative environment where every detail matters and every team member contributes to the larger picture of quality care.
Why This Role Matters
The Medical Data Entry Specialist plays a pivotal role in ensuring that clinical documentation translates into precise billing codes, reliable reimbursement, and a trustworthy health information database. Your expertise will directly influence the financial health of medical practices and the accuracy of patient records, fostering compliance with regulatory standards such as ICD‑10‑CM, CPT, HCPCS, UHDDS, and HIPAA.
Key Responsibilities – What You’ll Do Every Day
Clinical Coding & Verification: Review and verify assigned diagnosis and procedure codes, ensuring they meet the latest regulatory guidelines and reflect the most specific, accurate representation of patient encounters.
Physician Collaboration: Contact physicians and clinical staff to clarify ambiguous documentation, guaranteeing that coding decisions are well‑supported and defensible.
Regulatory Knowledge Maintenance: Stay current on changes to ICD‑10‑CM, CPT, HCPCS, and related billing regulations through continuous education and certification renewal.
Web‑Based Tools & Resources: Leverage coding software, reference books, and online databases to retrieve required information swiftly and accurately.
Multi‑System Navigation: Utilize multiple information systems, including EPIC and proprietary billing platforms, to select the correct patient account and verify billable charges.
Audit Participation: Assist in internal and external audits, help capture lost charges, and ensure billing accuracy throughout the revenue cycle.
Data Gathering & Entry: Collect demographic, insurance, and encounter data from diverse sources and enter it into the computerized billing system with precision.
Manual Charge Entry: Perform manual entry when necessary, cross‑checking information to prevent errors and ensure compliance.
Timely Documentation: Maintain a fast turnaround time for data entry while preserving data integrity, providing detailed comments for future reference.
Registration Creation: When required, create patient registrations in EPIC based on provided documentation, ensuring accurate encounter recording and billing.
Stakeholder Communication: Respond promptly and professionally to inquiries from provider offices, internal departments, and insurance entities.
Essential Qualifications – What You Need to Succeed
Education: High school diploma or equivalent (GED).
Experience: No prior professional experience required; we value enthusiasm, attention to detail, and a willingness to learn.
Technical Aptitude: Comfortable using computers, web browsers, and navigating multiple software platforms simultaneously.
Communication Skills: Strong written and verbal communication abilities, particularly when interacting with clinical staff and insurance representatives.
Organizational Skills: Ability to prioritize tasks, manage time effectively, and meet strict deadlines without sacrificing accuracy.
Ethical Standards: Commitment to confidentiality and compliance with HIPAA and other privacy regulations.
Preferred Qualifications – What Sets You Apart
Certification or coursework in medical coding (CPC, CCS, or equivalent).
Familiarity with EPIC, Cerner, or other electronic health record (EHR) systems.
Understanding of healthcare reimbursement models and insurance claim processes.
Previous experience in a fast‑paced administrative or data entry role.
Proficiency in Microsoft Office Suite, especially Excel, for data analysis.
Core Skills & Competencies
Analytical Thinking: Ability to dissect clinical documentation and translate it into appropriate coding language.
Attention to Detail: Precision in data entry to prevent costly billing errors.
Problem‑Solving: Proactively identify discrepancies and seek clarification before finalizing entries.
Adaptability: Comfortable updating processes as coding standards evolve.
Team Collaboration: Work closely with coders, billing specialists, and clinical teams to achieve shared goals.
Career Growth & Learning Opportunities at arenaflex
arenaflex is committed to your professional development. As a Medical Data Entry Specialist, you will have access to:
Structured Training Programs: Comprehensive onboarding that covers coding fundamentals, software navigation, and regulatory compliance.
Continuing Education Support: Financial assistance for coding certification exams and relevant coursework.
Mentorship: Pairing with seasoned medical coders and billing analysts to accelerate skill acquisition.
Career Pathways: Opportunities to advance into roles such as Certified Professional Coder, Billing Supervisor, Revenue Cycle Analyst, or Health Information Management (HIM) Manager.
Cross‑Functional Projects: Participation in system upgrades, data quality initiatives, and process improvement teams.
Work Environment & Culture
At arenaflex, we foster an inclusive, supportive, and innovative workplace where:
Collaboration is Key: Open communication channels across departments encourage knowledge sharing.
Flexibility Matters: Options for hybrid work arrangements, allowing you to balance office presence with remote productivity.
Diversity & Inclusion: We celebrate diverse perspectives and ensure all voices are heard.
Recognition Programs: Regular acknowledgment of outstanding performance and contributions.
Health & Wellness: Access to wellness resources, mental health support, and employee assistance programs.
Compensation, Perks & Benefits
arenaflex offers a competitive compensation package that reflects your skills and the critical nature of the role. While specific salary ranges may vary based on location and experience, you can expect:
Base salary aligned with industry standards for entry‑level medical data entry positions.
Performance‑based bonuses and incentives.
Comprehensive health insurance (medical, dental, vision).
Retirement savings plan with employer matching contributions.
Paid time off, holidays, and sick leave.
Tuition reimbursement for continued education and certification.
Employee referral program.
Technology stipend for home office setup (if applicable).
How to Apply – Join the arenaflex Team Today
If you are detail‑oriented, eager to grow within the healthcare information arena, and passionate about delivering accurate data that fuels better patient care, we want to hear from you. Take the next step in your career by applying now.
Apply Now
Conclusion
At arenaflex, every line of code you enter, every chart you verify, and every question you resolve contributes to a larger mission: enhancing the quality, integrity, and financial sustainability of healthcare delivery. Join us in shaping the future of health information—your expertise will make a tangible difference.
Apply Now