Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management
Introduction to arenaflex
Imagine being part of a dynamic team that offers a world of possibilities, both at work and during your downtime. At arenaflex, you'll have the opportunity to explore new horizons, develop your skills, and become the best version of yourself. As you embark on this new journey, you'll tackle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Take the leap and advance both your personal and professional life with arenaflex!
Why You'll Love This Job
This role is a member of the Airport Stations Group within the Customer Experience Division at arenaflex. As a remote work-from-home data entry specialist, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.
Key Responsibilities
Assist in the planning of executive presentations and special events as required
Control, review, and monitor all local invoices through InvoiceWorks and distribute as necessary
Investigate and escalate office technology issues, including phone and copier machines
Track and ensure employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
Assist in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
Handle payroll processing in Workbrain for management and care staff
Process termination letters and coordinate local communications and response
Manage employee parking, including permitting and assignments, as required
Assist with timekeeping functions, data entry, data verification, reconciliations, and reporting
Maintain employee records, as needed
Maintain Station meeting schedules, including monthly emergency response
Access and manage various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
Update required manuals, files, and maintain all safety-related items
Act as a backup for various payroll functions
Manage records for OSHA, safety, etc. (301's, weekly and annual)
Assist with budget preparation and reconciliation, including monthly closeout of landing fees
Support auditing activities as required
Track and verify incentive funds earned
Liaise with CRE/Offices and vendors to follow local programs, as applicable
Lead/coordinate work with other care staff, as applicable
Perform other duties as required
Essential Qualifications
To be successful in this role, you will need:
A Bachelor's Degree
Prior office/administrative experience
Preferred Qualifications
While not required, the following qualifications are preferred:
N/A
Skills, Licenses, and Certifications
The following skills, licenses, and certifications are required for success in this role:
Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
Knowledge of policies, procedures, and corporate design
Ability to focus on work, be detail-oriented, and meet deadlines
Ability to work in a fast-paced environment and handle multiple tasks simultaneously
Ability to be self-motivated with strong organizational skills
Ability to understand concepts and functionality of specific software and programs
What You'll Get
At arenaflex, we offer a comprehensive benefits package, including:
Medical benefits: access to health, dental, prescription, and vision benefits from day one
Wellness programs: tools, resources, and support to help you be your best self
401(k) program: available upon enrollment, with employer contributions available after one year
Additional benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more
Be Yourself at arenaflex
At arenaflex, we believe in creating a workplace where everyone can thrive. Our 20+ Employee Business Resource Groups are dedicated to connecting our employees to our customers, suppliers, communities, and investors, helping employees reach their full potential and creating an inclusive workplace that reflects and exceeds the needs of our diverse world.
Conclusion
Are you ready to feel a sense of pride and fulfillment as you do your part to keep arenaflex running smoothly? Join our team and be yourself at arenaflex. Apply now and take the first step towards an exciting new career!
Apply Now
Apply Now
Imagine being part of a dynamic team that offers a world of possibilities, both at work and during your downtime. At arenaflex, you'll have the opportunity to explore new horizons, develop your skills, and become the best version of yourself. As you embark on this new journey, you'll tackle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Take the leap and advance both your personal and professional life with arenaflex!
Why You'll Love This Job
This role is a member of the Airport Stations Group within the Customer Experience Division at arenaflex. As a remote work-from-home data entry specialist, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.
Key Responsibilities
Assist in the planning of executive presentations and special events as required
Control, review, and monitor all local invoices through InvoiceWorks and distribute as necessary
Investigate and escalate office technology issues, including phone and copier machines
Track and ensure employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
Assist in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
Handle payroll processing in Workbrain for management and care staff
Process termination letters and coordinate local communications and response
Manage employee parking, including permitting and assignments, as required
Assist with timekeeping functions, data entry, data verification, reconciliations, and reporting
Maintain employee records, as needed
Maintain Station meeting schedules, including monthly emergency response
Access and manage various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
Update required manuals, files, and maintain all safety-related items
Act as a backup for various payroll functions
Manage records for OSHA, safety, etc. (301's, weekly and annual)
Assist with budget preparation and reconciliation, including monthly closeout of landing fees
Support auditing activities as required
Track and verify incentive funds earned
Liaise with CRE/Offices and vendors to follow local programs, as applicable
Lead/coordinate work with other care staff, as applicable
Perform other duties as required
Essential Qualifications
To be successful in this role, you will need:
A Bachelor's Degree
Prior office/administrative experience
Preferred Qualifications
While not required, the following qualifications are preferred:
N/A
Skills, Licenses, and Certifications
The following skills, licenses, and certifications are required for success in this role:
Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
Knowledge of policies, procedures, and corporate design
Ability to focus on work, be detail-oriented, and meet deadlines
Ability to work in a fast-paced environment and handle multiple tasks simultaneously
Ability to be self-motivated with strong organizational skills
Ability to understand concepts and functionality of specific software and programs
What You'll Get
At arenaflex, we offer a comprehensive benefits package, including:
Medical benefits: access to health, dental, prescription, and vision benefits from day one
Wellness programs: tools, resources, and support to help you be your best self
401(k) program: available upon enrollment, with employer contributions available after one year
Additional benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more
Be Yourself at arenaflex
At arenaflex, we believe in creating a workplace where everyone can thrive. Our 20+ Employee Business Resource Groups are dedicated to connecting our employees to our customers, suppliers, communities, and investors, helping employees reach their full potential and creating an inclusive workplace that reflects and exceeds the needs of our diverse world.
Conclusion
Are you ready to feel a sense of pride and fulfillment as you do your part to keep arenaflex running smoothly? Join our team and be yourself at arenaflex. Apply now and take the first step towards an exciting new career!
Apply Now
Apply Now