Executive Support Specialist

Trading Technologies is a global capital markets platform services company providing market-leading technology for trading operations. The Executive Support Specialist provides high-quality administrative and operational support to the CEO and Leadership Team, managing calendars, travel arrangements, and event logistics. Responsibilities Manage and maintain the CEO’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives Prepare, review, and submit expense reports accurately and on time Draft, proofread, and format correspondence, presentations, and documents to a high standard Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate Act as a point of contact for internal teams and external stakeholders seeking time with supported executives Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager Support post-event administration including feedback collection, budget reconciliation, and documentation Assist in tracking project milestones and action items for integration and other corporate workstreams Prepare meeting agendas, take minutes, and follow up on action items as directed Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function Skills 1–3 years of experience in an administrative, executive assistant, or operations coordination role (internship experience considered) Strong organisational skills with exceptional attention to detail Proficiency in Microsoft Office Suite and Google Workspace Excellent written and verbal communication skills Ability to handle confidential information with discretion and professionalism Proactive, resourceful, and able to manage competing priorities in a fast-paced environment Willingness to work extended hours as required for events Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm Familiarity with project management tools such as Jira, Confluence, or Asana Experience supporting a fast-growing, global organisation Benefits Medical, Dental, and Vision insurance Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA) 401(k) retirement plan Pre-tax transit and parking benefits 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days. One dedicated day per year for volunteering. Two professional development days per year to allow uninterrupted professional development. An additional PTO day added during milestone anniversary years. Robust paid holiday schedule with early dismissal. Generous parental leave for all parents (including adoptive parents). Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment. Backup child and pet care, as well as tutoring services. Milestone anniversary bonuses. Stipend and subsidy contributions toward personally-owned cell phones Contributions for gym memberships and health/wellness initiatives. Discounted healthcare premiums. Healthy meal delivery program subsidies. Company Overview Trading Technologies develops and delivers professional trading software. It was founded in 1994, and is headquartered in Chicago, Illinois, USA, with a workforce of 201-500 employees. Its website is Company H1B Sponsorship Trading Technologies has a track record of offering H1B sponsorships, with 1 in 2021. Please note that this does not guarantee sponsorship for this specific role.