Executive Coordinator to the Chief Investment Officer
About the position Responsibilities • Strategic management of the CIO's calendar to help manage the CIO's time in an effective way. • Strategic planning for recurring meetings, trips, and attendance to internal and external events across multiple time zones. • Prioritize calendar items and scheduling according to the needs of the Office of Investments. • Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, obtaining all necessary visas and travel documents and processing expense reports. • Work in close cooperation with the Chief Operating Officer and Operations team. • Coordinate team meeting and special events logistics. • Facilitate logistics to support smooth onboarding/offboarding of new OOI team members. • Process CIO and general team expenses including reviewing and approving expenses. • Prepare CIO timesheets and, where applicable, approve timesheets of the team. • Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems. • Take the initiative to identify and undertake opportunities that add value to the efficient operation of the Office of Investments. • Partner with senior team members, including the Chief Investment Officer, on ad hoc projects. • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally. • Maintain confidentiality of frequently sensitive and emotionally-charged information. • Participate in budget preparation. • Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability. • May participate in complex negotiations. • May supervise administrative, professional and/or volunteer staff, including training and professional development. • Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs. • Travel and work flexible hours, as needed. Requirements • Bachelor's degree and/or 8 years related experience or equivalent combination. • Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks. • Ability to work quickly and efficiently. • Ability to implement complex processes. • Ability to use existing technology to achieve desired results. • Experience generating reports and analyzing and interpreting data. • Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff. • Experience coordinating projects. • Successful experience implementing strategic program goals. Nice-to-haves • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated. Benefits • Health care benefits • Flexible spending accounts • 401(k) plan with an 8% employer match • Parental leave • Accrued paid time off • Life insurance • Disability coverage • Employee assistance program • Other life and work well-being benefits Apply tot his job