Executive Assistant to the COO
About the position Guggenheim is seeking a proactive Executive Assistant to support the Chief Operating Officer. Reporting into the Director of Investment Banking Administration, this person will support the C-Suite executive in all administrative functions in order to increase the time the COO dedicates for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment. The Executive Assistant role is located in New York 4 days in office and 1 day remote. Responsibilities • Acting as a gatekeeper • Heavy Call Volume while prioritizing importance & taking detailed messages • Manage complex calendar across different time zones • Manage travel arrangements and prepare itineraries • Process expense reports • Back-up CEO’s Administrative team as needed • Perform other related duties as assigned or requested Requirements • Undergraduate degree in Business or a related field • 5-10 years related administrative experience preferred preferably in an investment bank or financial institution Nice-to-haves • Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel • Knowledge of DealCloud CRM and Workday preferred but will train • Strong interpersonal, organizational, communication and problem- solving skills • Strict attention to detail with ability to prioritize issues appropriately • Detail-oriented and able to multi-task in a fast-paced environment • Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success