Executive Assistant to the CEO & Office Manager (m/f/d)

Empowering every employee.Our mission is to be the world's most used employee app by changing the way frontline employees work.At Flip, we have a clear goal: to revolutionize the world for frontline workers and give them a voice. Become a Flip Game Changer and work with an unbeatable team to ensure that all employees, no matter where they work, have access to their company's internal information. If you're ready to make an impact and shape the work lives of millions of people, then you've come to the right place!Job TeaserFor a dynamic company like Flip to thrive, it takes more than a great product. It takes structure, clarity - and people with foresight who step up before others even realize something needs to be done.As our Executive Assistant & Office Manager, you’ll play a key role in the daily operations of our CEO Benedikt while ensuring everything runs smoothly across our office. You’ll be close to strategic topics, provide orientation in a dynamic environment, and enable our CEO and team to stay focused and effective.This role is ideal for someone with many years of professional experience who combines operational excellence with discretion, reliability, and a hands-on mindset - and is excited to actively shape Office Management at Flip.What awaits you with usExecutive SupportYou’ll act as a trusted partner to our CEO - prioritizing, coordinating, and keeping things on track.You’ll manage a complex calendar, prepare high-impact meetings, and ensure follow-through on decisions.You’ll handle email correspondence, receipts, expense tracking, and documentation.You’ll keep communication flows clear and efficient - through briefings, summaries, and follow-ups.You’ll plan and organize business travel (incl. itineraries, bookings, and transportation) as well as internal formats like Flip meetings, team offsites, or leadership events.Office ManagementYou’ll ensure our office is a place people enjoy working in - fully stocked, well-maintained, and welcoming.You’ll serve as the main point of contact for all things office-related - from suppliers and guests to coworking spaces and building management.You’ll coordinate internal events, office changes, and smaller relocations - from planning through execution.You’ll bring structure to dynamic situations, continuously improving workflows with a pragmatic and solution-oriented mindset.What you bring to the table5+ years of experience in a comparable role - e.g. as Executive Assistant, Team Assistant, or Office Manager in a fast-paced or high-expectation environment.You’re proactive, loyal, and discreet - you anticipate needs before they’re spoken out loud.You have excellent time and priority management skills, working independently and with a strong sense of ownership.You communicate clearly, professionally, and with confidence - across all levels, internally and externally.You’re fluent in tools like Google Workspace, Notion, MS Office & co.You hold a valid German driver’s license (Class B), drive safely, and are happy to take care of short-distance trips when needed.You’re fluent in German and English, both spoken and written - our company language is English.You’re excited to be on-site 5 days a week in our beautiful Stuttgart office and be a reliable anchor for the team. What we offer youHome Office Friendly: Decide for yourself where you want to work every day.Modern city offices in Stuttgart and Berlin or 100% remote: Both are possible with us, we at Flip have a hybrid work model.Work-Life-Balance: We don't want you to grow roots to your desk chair. That's why we cover the costs of your E-Gym-Wellpass membership and offer job bike leasing. Celebrating success: Expect highly motivated and committed people in a relaxed working atmosphere.Be part of something bigger: You actively shape Flip in your role. Along the way, you are an enabler of the rapid growth process of a young tech company and grow towards your goals, fun is guaranteed.Happy to be a Flipster: Stay tuned for regular team events and culture days that bring us together as Flipsters.Working abroad: At Flip you can also work abroad in the European Union. Let's talk about remote work in the interview.At Flip, everyone is welcome - no matter what gender you identify as or how old you are. Sexual identity, origin, religion, world view and disabilities do not influence your potential job at Flip. The most important thing is that YOU fit in!Originally posted on Himalayas

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