Executive Assistant to Creative Agency Founders (Remote, Part-Time to Start)

We are Vantage Creative House, a newly founded film production and marketing agency working across brand content creation, and marketing strategy. We support a mix of corporate, B2B, and creative-led clients, and our work moves quickly across multiple projects at once. We’re looking for a highly organized, proactive Executive Assistant to support two founders with daily operations, communications, scheduling, and workflow coordination as we start out. This role is ideal for someone who loves creating order, improving systems, and being the operational backbone of a growing creative business. Key Responsibilities Executive Support • Manage calendars across multiple time zones • Organize inboxes and draft clear, professional email replies • Schedule meetings and coordinate logistics • Prepare agendas and track follow-ups • Conduct light travel research and booking when needed Operations & Workflow • Maintain and update our project management tools- so willingness to learn our workflow and help maintain it. (ClickUp and notion similar) • Track deadlines and ensure projects move forward on schedule • Organize dropbox folders and digital files • Create and maintain simple process documents, checklists, and SOPs Client & Team Coordination • Send follow-up emails and action item summaries after meetings • Help track deliverables for creative, marketing, and content projects • Support internal communication so nothing falls through the cracks Light Personal Admin (Occasional) • Appointment booking • Research and small coordination tasks ⸻ Ideal Candidate You are: • Experienced (2+ years) as an Executive Assistant, Virtual Assistant, or Operations Assistant • Extremely organized and detail-oriented • Comfortable with proj. management tools. • A strong written communicator who can draft professional emails • Proactive and resourceful- you solve problems before being asked • Familiarity with marketing, content production, or creative workflows • Basic comfort formatting documents, decks, or presentations ⸻ Logistics • Fully remote • Starting at 5–10 hours per week, with potential to grow • Some overlap with EST work hours required • Long-term working relationship preferred! ⸻ We’re looking for someone who enjoys bringing structure to creative work, loves building systems, and wants to become a trusted right hand to two founders building something meaningful. Apply tot his job