Executive Assistant, Sales

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.Our MissionFilevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.We are looking for an executive assistant to support the CRO. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Responsibilities Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travelOrganizing CRO’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunicationsPrepare and submit expense reports on behalf of the CROProduce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphicsCollecting and analyzing information to prepare reports and prep CRO for meetingsProvide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussionsMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societiesContribute to encouraging, high performing team culture by completing individual tasks to achieve team goals. Qualifications 1+ years as an Executive Assistant to C-level executives or Partners at professional services firmsExperience operating in a fast growing company; tech company experience preferredHighly organizedAble to anticipate needs and dependencies without being asked or directedExcellent time management and prioritizationSuperior writing/editing skillsFlexible and willing to perform other duties as requestedStrong attention to accuracy and detailA life long learner, constantly learning, improving and innovatingTech savvy Additional Information This is an onsite position based in our Sugar House office location Competitive PTO and Holiday ScheduleMedical, Dental, vision and life insuranceCompetitive Compensation and benefits packageOpportunity to learn from a dedicated leadership teamDynamic, rapidly growing company, focused on helping organizations thrive Cool Company Benefits:- A dynamic, rapidly growing company, focused on helping organizations thrive- Medical, Dental, & Vision Insurance (for full-time employees)- Competitive & Fair Pay- Maternity & paternity leave (for full-time employees)- Short & long-term disability- Opportunity to learn from a dedicated leadership team- Centrally located open office building in Sugar House (onsite employees)- Top-of-the-line company swagPrivacy Policy NoticeFilevine will handle your personal information according to what’s outlined in ourPrivacy Policy.

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