EXECUTIVE ASSISTANT - REMOTE - DALLAS, TEXAS
About the position
The Executive Assistant position provides essential administrative and functional support to the Executive Suite, acting as a liaison between executive leaders and other departments. This role requires excellent communication, interpersonal, and organizational skills, as well as the ability to handle confidential information effectively.
Responsibilities
ā¢ Serve as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors.
,
ā¢ Perform office functions that organize and direct the daily departmental flow of correspondence and information, including handling telephone requests and messages, incoming/outgoing mail, correspondence, copying, scanning, and faxing as needed.
,
ā¢ Maintain executive calendars, resolve scheduling conflicts, coordinate with other executive assistants, schedule and plan meetings, and prepare related materials.
,
ā¢ Coordinate with the Corporate Travel office for travel arrangements and accommodations.
,
ā¢ Manage expense reports and processing for executive leaders.
,
ā¢ Provide word processing and transcription support, including preparing, drafting, writing, and editing letters, memos, and other correspondence.
,
ā¢ Coordinate on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs.
,
ā¢ Complete various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicate information requests and project status to management.
,
ā¢ Perform office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment.
,
ā¢ Participate as a professional, responsible, cooperative administrative team member.
,
ā¢ Act with extreme discretion and maintain confidentiality of office activities.
Requirements
ā¢ Associate's degree or two years of college education with emphasis in administrative, business, or related work experience.
,
ā¢ Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity.
,
ā¢ Excellent interpersonal skills; professional demeanor with ability to interact with executive management.
,
ā¢ Excellent communication skills (verbal and written, with emphasis on grammatical skills).
,
ā¢ Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), email, and internet research.
,
ā¢ Ability to handle multiple tasks and deadlines.
,
ā¢ Ability to handle confidential information.
,
ā¢ Ability to adapt to change.
,
ā¢ Good problem-solving/decision-making skills.
,
ā¢ Excellent organizational and time management skills.
,
ā¢ Ability to support multiple persons with minimal direction/supervision.
,
ā¢ Ability to work in a team-oriented environment.
Nice-to-haves
Benefits
Apply Now
The Executive Assistant position provides essential administrative and functional support to the Executive Suite, acting as a liaison between executive leaders and other departments. This role requires excellent communication, interpersonal, and organizational skills, as well as the ability to handle confidential information effectively.
Responsibilities
ā¢ Serve as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors.
,
ā¢ Perform office functions that organize and direct the daily departmental flow of correspondence and information, including handling telephone requests and messages, incoming/outgoing mail, correspondence, copying, scanning, and faxing as needed.
,
ā¢ Maintain executive calendars, resolve scheduling conflicts, coordinate with other executive assistants, schedule and plan meetings, and prepare related materials.
,
ā¢ Coordinate with the Corporate Travel office for travel arrangements and accommodations.
,
ā¢ Manage expense reports and processing for executive leaders.
,
ā¢ Provide word processing and transcription support, including preparing, drafting, writing, and editing letters, memos, and other correspondence.
,
ā¢ Coordinate on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs.
,
ā¢ Complete various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicate information requests and project status to management.
,
ā¢ Perform office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment.
,
ā¢ Participate as a professional, responsible, cooperative administrative team member.
,
ā¢ Act with extreme discretion and maintain confidentiality of office activities.
Requirements
ā¢ Associate's degree or two years of college education with emphasis in administrative, business, or related work experience.
,
ā¢ Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity.
,
ā¢ Excellent interpersonal skills; professional demeanor with ability to interact with executive management.
,
ā¢ Excellent communication skills (verbal and written, with emphasis on grammatical skills).
,
ā¢ Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), email, and internet research.
,
ā¢ Ability to handle multiple tasks and deadlines.
,
ā¢ Ability to handle confidential information.
,
ā¢ Ability to adapt to change.
,
ā¢ Good problem-solving/decision-making skills.
,
ā¢ Excellent organizational and time management skills.
,
ā¢ Ability to support multiple persons with minimal direction/supervision.
,
ā¢ Ability to work in a team-oriented environment.
Nice-to-haves
Benefits
Apply Now