Executive Assistant - Remote

Executive Assistant – CPA Firm (Remote) About the Role We are a growing CPA firm seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This is a fully remote position designed for a self-starter who thrives in a fast-paced, detail-oriented environment and can manage complex administrative responsibilities with minimal oversight. Key Responsibilities • Manage and maintain executives' calendars, including scheduling client meetings, internal calls, and tax deadline reminders across multiple time zones • Coordinate and prepare materials for client presentations, proposals, and board-level meetings • Draft, proofread, and distribute professional correspondence, reports, and engagement letters • Serve as a primary point of contact between partners, staff, and clients — handling inquiries with discretion and professionalism • Oversee travel arrangements, including flights, accommodations, and itineraries for conferences and client visits • Maintain confidential client and firm records in compliance with applicable privacy and regulatory standards • Track deadlines, filings, and deliverables across multiple engagements to ensure nothing falls through the cracks • Support billing and invoicing processes, including time entry coordination and accounts receivable follow-up • Assist with onboarding new clients and staff, including preparation of documentation and system setup • Manage special projects and firm initiatives as assigned by leadership Qualifications • 5+ years of experience as an executive assistant, ideally within a professional services, finance, or accounting environment • Exceptional written and verbal communication skills • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with practice management or accounting software (e.g., CCH, Thomson Reuters, QuickBooks) is a plus • Demonstrated ability to manage competing priorities and meet tight deadlines in a remote setting • High degree of discretion in handling sensitive financial and client information • Comfortable working independently with minimal supervision • Experience with project management tools (e.g., Asana, Monday.com, Notion) preferred What We Offer • Fully remote, flexible work environment • Competitive salary commensurate with experience • Health, dental, and vision allowance • Paid time off and firm holidays • Opportunity to grow with a collaborative and supportive team Experience: • Administrative: 3 years (Preferred) Shift availability: • Day Shift (Preferred) Work Location: Remote