Executive Assistant (Real Estate)
Senior Executive Assistant (Real Estate)
Location: Remote from Latin America
Schedule: Full-Time | Monday–Friday
Availability: Required during U.S. business hours (EST; flexibility during live deals)
Engagement: Contractor
Reports to: Founder / principal
Salary: $2,000 – $3,000 USD per month (based on experience)
About the Role
We are seeking a Senior Executive Assistant (Real Estate) to serve as a strategic right hand to executive leadership within a fast-paced U.S. self storage real estate investment platform.
You will actively support real estate deals from opportunity through closing, while also assisting with development tracking, financial organization, and day-to-day operational execution. The ideal candidate is highly organized, proactive, and comfortable operating independently in deal-driven environments.
Key Responsibilities
Acquisitions & Deal Execution
Support end-to-end acquisition processes, from sourcing to closing
Assist with underwriting and deal analysis
Draft, submit, and track LOIs; manage PSAs and transaction documentation
Coordinate due diligence (leases, permits, financials, inspections, legal docs)
Support lender and loan documentation submissions
Track deal timelines, approvals, and closing milestones
Development & Construction Coordination
Track development and construction budgets, milestones, and timelines
Coordinate contractor bids, vendor outreach, and ongoing communications
Maintain organized records related to development and construction activity
Finance, Bookkeeping & Reporting
Maintain accurate bookkeeping and expense tracking
Prepare budget summaries and operational reports
Support investor reporting by organizing financial and deal-related data
Ensure financial documentation is accurate, organized, and up to date
Executive Support & Operations
Provide direct support to executive leadership (calendar, meetings, priorities)
Track key initiatives, deadlines, and deliverables with proactive follow-up
Maintain and improve systems for deal sourcing, tracking, documentation, and communication
Conduct research and support ad hoc operational needs
Stakeholder Coordination
Act as a point of contact with brokers, attorneys, lenders, contractors, and investors
Schedule meetings, manage communications, and follow up on open items
Required Qualifications
2–3 years of experience in real estate, private equity, or investment operations.
Strong organizational, follow-up, and execution skills
Ability to work independently with minimal oversight
Fluent English (written and spoken); familiarity with U.S. real estate timelines and documentation
Nice to Have
Experience across residential, commercial, multifamily, or self-storage assets
Experience with U.S. real estate transactions (LOIs, PSAs, diligence, closings) is a strong plus.
Experience coordinating development or construction-related workflows
Familiarity with deal tracking, CRM, or project management tools
Prior support of founders or senior investment leaders
Why This Role
Direct exposure to U.S. real estate deals from opportunity to closing
High-trust, high-responsibility role within a lean investment team
Opportunity to grow into Acquisitions Operations or Investment Support roles.
Apply To This Job
Location: Remote from Latin America
Schedule: Full-Time | Monday–Friday
Availability: Required during U.S. business hours (EST; flexibility during live deals)
Engagement: Contractor
Reports to: Founder / principal
Salary: $2,000 – $3,000 USD per month (based on experience)
About the Role
We are seeking a Senior Executive Assistant (Real Estate) to serve as a strategic right hand to executive leadership within a fast-paced U.S. self storage real estate investment platform.
You will actively support real estate deals from opportunity through closing, while also assisting with development tracking, financial organization, and day-to-day operational execution. The ideal candidate is highly organized, proactive, and comfortable operating independently in deal-driven environments.
Key Responsibilities
Acquisitions & Deal Execution
Support end-to-end acquisition processes, from sourcing to closing
Assist with underwriting and deal analysis
Draft, submit, and track LOIs; manage PSAs and transaction documentation
Coordinate due diligence (leases, permits, financials, inspections, legal docs)
Support lender and loan documentation submissions
Track deal timelines, approvals, and closing milestones
Development & Construction Coordination
Track development and construction budgets, milestones, and timelines
Coordinate contractor bids, vendor outreach, and ongoing communications
Maintain organized records related to development and construction activity
Finance, Bookkeeping & Reporting
Maintain accurate bookkeeping and expense tracking
Prepare budget summaries and operational reports
Support investor reporting by organizing financial and deal-related data
Ensure financial documentation is accurate, organized, and up to date
Executive Support & Operations
Provide direct support to executive leadership (calendar, meetings, priorities)
Track key initiatives, deadlines, and deliverables with proactive follow-up
Maintain and improve systems for deal sourcing, tracking, documentation, and communication
Conduct research and support ad hoc operational needs
Stakeholder Coordination
Act as a point of contact with brokers, attorneys, lenders, contractors, and investors
Schedule meetings, manage communications, and follow up on open items
Required Qualifications
2–3 years of experience in real estate, private equity, or investment operations.
Strong organizational, follow-up, and execution skills
Ability to work independently with minimal oversight
Fluent English (written and spoken); familiarity with U.S. real estate timelines and documentation
Nice to Have
Experience across residential, commercial, multifamily, or self-storage assets
Experience with U.S. real estate transactions (LOIs, PSAs, diligence, closings) is a strong plus.
Experience coordinating development or construction-related workflows
Familiarity with deal tracking, CRM, or project management tools
Prior support of founders or senior investment leaders
Why This Role
Direct exposure to U.S. real estate deals from opportunity to closing
High-trust, high-responsibility role within a lean investment team
Opportunity to grow into Acquisitions Operations or Investment Support roles.
Apply To This Job