Executive Assistant, Real Estate
About the position
Responsibilities
• Provide administrative support with diligence and accuracy.
• Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
• Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.
• Coordinate meeting logistics including conference room reservations, access for remote participants, catering, and meeting materials.
• Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.
• Track and process employee expenses and travel claims in accordance with GIC policy.
• Maintain subscriptions, key contact lists, and data entry.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities or other team events, sourcing service providers and reviewing proposals as appropriate.
• Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM, and Teams.
• Assist with more complex administrative or operational activities such as coordinating travel and meeting arrangements for senior leadership and global executives.
• Support team recruitment efforts such as scheduling interviews and facilitating case studies along with onboarding.
Requirements
• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a hectic, fast-paced global work environment.
• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Experience and/or strong interest in executing corporate events preferred.
• Flexibility with time, able to arrive early or stay late as needed.
• Proficiency in MS Office, Concur, and travel booking software.
Benefits
• Competitive salary package
• Performance-based bonuses
• Flexible work arrangements
• Professional growth opportunities
• Diverse and inclusive work environment
Apply Now
Apply Now
Responsibilities
• Provide administrative support with diligence and accuracy.
• Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
• Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.
• Coordinate meeting logistics including conference room reservations, access for remote participants, catering, and meeting materials.
• Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.
• Track and process employee expenses and travel claims in accordance with GIC policy.
• Maintain subscriptions, key contact lists, and data entry.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities or other team events, sourcing service providers and reviewing proposals as appropriate.
• Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM, and Teams.
• Assist with more complex administrative or operational activities such as coordinating travel and meeting arrangements for senior leadership and global executives.
• Support team recruitment efforts such as scheduling interviews and facilitating case studies along with onboarding.
Requirements
• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a hectic, fast-paced global work environment.
• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Experience and/or strong interest in executing corporate events preferred.
• Flexibility with time, able to arrive early or stay late as needed.
• Proficiency in MS Office, Concur, and travel booking software.
Benefits
• Competitive salary package
• Performance-based bonuses
• Flexible work arrangements
• Professional growth opportunities
• Diverse and inclusive work environment
Apply Now
Apply Now