Executive Assistant / Project manager
About the position We’re seeking a driven, fast-thinking, and highly dependable Executive & Personal Assistant to support the Founder and CEO of a fast-paced sports betting and marketing company based in Santa Clara, CA. This is a dynamic hybrid role combining personal assistance, business operations, and general management support. The ideal candidate thrives under pressure, works at startup speed, and has strong intuition and common sense when making decisions on the fly. If you’re proactive, solution-oriented, and can keep up with an environment that changes by the minute — this is the role for you. Responsibilities • Assist the CEO with day-to-day business operations, managing both personal and professional priorities. • Handle general SOPs, follow-ups, and team coordination with operators and team members (Slack, Discord). • Manage communications and ensure timely responses across multiple platforms. • Support with recruitment logistics, onboarding, and vendor coordination as needed. • Assist with research, market checks, and competitive analysis within the sports betting space. • Maintain oversight of small operational tasks — payroll coordination, expense tracking, and other administrative needs. • Manage the CEO’s calendar, appointments, and travel logistics (flights, hotels, restaurants, events). • Handle personal errands and bookings (shopping, reservations, car service, gift coordination, etc.). • Oversee household operations, vendor scheduling, and home maintenance management. • Occasionally assist with pet-related tasks (dog walking, coordination of pet services). • Maintain confidentiality and handle sensitive information with discretion. • Operate with a 24/7 availability mindset — responsiveness after hours and on weekends is expected. • Adapt to game-based work cycles (NBA/NFL schedules), including late nights during major events. • Support CEO and team with post-game operational and marketing tasks as needed. Requirements • 3+ years of experience as an Executive Assistant, Operations Coordinator, or Project Manager (preferably in a startup or fast-paced environment). • Strong understanding of sports culture (NBA, NFL, general sports betting environment). • Excellent written and verbal communication skills. • Must be local to the Santa Clara/San Jose area and able to commute on-site 2–3 times per week. • Must be comfortable working flexible hours, including evenings and weekends. Nice-to-haves • Experience in operations, marketing coordination, or team management is highly desirable. Benefits • Work directly with a young, results-driven founder shaping a fast-scaling company in the sports betting industry. • Be part of a small, high-performing team that values efficiency, autonomy, and growth. • Opportunity to take full ownership of operations and become a key right-hand partner.