Executive Assistant (Part-Time, Independent Contractor)
Executive Assistant (Part-Time, Independent Contractor)
H3 Management & Consulting Group LLC
Remote (U.S.-based preferred) | Contract | 15–25 Hours per Week About H3 Management & Consulting Group
H3 Management & Consulting Group LLC partners with leadership teams to build scalable operating systems across manufacturing, e-commerce, and consulting environments.
We operate with a focus on execution discipline, structured systems, accountability, and measurable outcomes. Our environment is fast-moving, high-trust, and built around clear ownership and operational alignment. The Opportunity
We are seeking a highly organized, execution-focused Executive Assistant to support executive leadership within a structured operating model.
This role is designed for someone who takes pride in precision, follow-through, communication, and reliability. You will work closely with leadership in an environment where clarity, accountability, and execution consistency are foundational.
This is not a traditional “wear every hat” assistant role. We believe in structured execution, clear priorities, and sustainable operating rhythms.
Strong performers in this role will gain direct exposure to executive-level operations and decision-making while building trust through consistent execution and ownership. Core Responsibilities
Executive calendar management with 2-week forward visibility
Travel planning and coordination (flights, lodging, transportation, itineraries)
Meeting preparation, coordination, and logistics
Action item tracking and follow-up
Expense reporting and administrative support
Maintaining organization and accuracy across executive workflows
Supporting communication flow and scheduling alignment across teams How We Operate
Priorities and structure are defined at the leadership level The Executive Assistant role is execution-focused
You are responsible for accuracy, organization, follow-through, and communication
Work is performed within a defined operating system designed for scale and efficiency
Communication is expected to be proactive, timely, and clear How Work Is Structured & Measured (Important)
This role operates within a defined execution model designed to maximize impact within a part-time structure. We prioritize clarity, discipline, and measurable outcomes. High-Level Time Allocation Model
Within a 15–25 hour workweek, time is intentionally allocated across core responsibilities:
Calendar Governance (~40%) — Maintaining a clean, accurate, and forward-looking executive calendar
Travel Coordination (~25%) — Planning and confirming logistics with appropriate buffers
Meetings & Follow-Ups (~20%) — Ensuring alignment, preparation, and closed loops
Administrative Support (~15%) — Expenses, documentation, and support tasks
This structure ensures focus on the highest-impact areas of executive support.
Priority
Philosophy
Work is executed based on clear priority tiers:
Priority 1
Calendar accuracy
Confirmed meetings
Near-term travel coordination
Priority 2
Scheduling
Follow-ups
Coordination
Priority 3
Administrative and non-urgent tasks
Priority 1 work is always completed before moving to lower-priority items.
Capacity
Discipline
This role requires active management of time and priorities:
Time is allocated before tasks are accepted
When capacity is full, work is reprioritized—not silently absorbed
Clear communication is expected when priorities exceed available time
This ensures consistency, accuracy, and sustainable execution.
Success
Metrics (What Good Looks Like)
Performance in this role is measured by outcomes, not activity:
Calendar consistently maintained with 2-week forward visibility
Zero missed meetings, conflicts, or scheduling gaps
Travel fully coordinated and confirmed 5–7 days in advance
Clear visibility into priorities, progress, and constraints
Consistent follow-through with no dropped items Operating Discipline
You operate within a structured system designed for scale
You communicate proactively and early when risks or constraints arise
You take full ownership of execution, accuracy, and follow-through Growth & Progression
This role begins with a focus on execution excellence.
As trust is built through consistent performance:
Responsibility may expand
Exposure to broader initiatives may increase
Additional opportunities may develop over time
Growth is earned through performance, consistency, and reliability—not assumed by title alone.
What This Role Is
Not
This role does not include:
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Apply To this Job
H3 Management & Consulting Group LLC
Remote (U.S.-based preferred) | Contract | 15–25 Hours per Week About H3 Management & Consulting Group
H3 Management & Consulting Group LLC partners with leadership teams to build scalable operating systems across manufacturing, e-commerce, and consulting environments.
We operate with a focus on execution discipline, structured systems, accountability, and measurable outcomes. Our environment is fast-moving, high-trust, and built around clear ownership and operational alignment. The Opportunity
We are seeking a highly organized, execution-focused Executive Assistant to support executive leadership within a structured operating model.
This role is designed for someone who takes pride in precision, follow-through, communication, and reliability. You will work closely with leadership in an environment where clarity, accountability, and execution consistency are foundational.
This is not a traditional “wear every hat” assistant role. We believe in structured execution, clear priorities, and sustainable operating rhythms.
Strong performers in this role will gain direct exposure to executive-level operations and decision-making while building trust through consistent execution and ownership. Core Responsibilities
Executive calendar management with 2-week forward visibility
Travel planning and coordination (flights, lodging, transportation, itineraries)
Meeting preparation, coordination, and logistics
Action item tracking and follow-up
Expense reporting and administrative support
Maintaining organization and accuracy across executive workflows
Supporting communication flow and scheduling alignment across teams How We Operate
Priorities and structure are defined at the leadership level The Executive Assistant role is execution-focused
You are responsible for accuracy, organization, follow-through, and communication
Work is performed within a defined operating system designed for scale and efficiency
Communication is expected to be proactive, timely, and clear How Work Is Structured & Measured (Important)
This role operates within a defined execution model designed to maximize impact within a part-time structure. We prioritize clarity, discipline, and measurable outcomes. High-Level Time Allocation Model
Within a 15–25 hour workweek, time is intentionally allocated across core responsibilities:
Calendar Governance (~40%) — Maintaining a clean, accurate, and forward-looking executive calendar
Travel Coordination (~25%) — Planning and confirming logistics with appropriate buffers
Meetings & Follow-Ups (~20%) — Ensuring alignment, preparation, and closed loops
Administrative Support (~15%) — Expenses, documentation, and support tasks
This structure ensures focus on the highest-impact areas of executive support.
Priority
Philosophy
Work is executed based on clear priority tiers:
Priority 1
Calendar accuracy
Confirmed meetings
Near-term travel coordination
Priority 2
Scheduling
Follow-ups
Coordination
Priority 3
Administrative and non-urgent tasks
Priority 1 work is always completed before moving to lower-priority items.
Capacity
Discipline
This role requires active management of time and priorities:
Time is allocated before tasks are accepted
When capacity is full, work is reprioritized—not silently absorbed
Clear communication is expected when priorities exceed available time
This ensures consistency, accuracy, and sustainable execution.
Success
Metrics (What Good Looks Like)
Performance in this role is measured by outcomes, not activity:
Calendar consistently maintained with 2-week forward visibility
Zero missed meetings, conflicts, or scheduling gaps
Travel fully coordinated and confirmed 5–7 days in advance
Clear visibility into priorities, progress, and constraints
Consistent follow-through with no dropped items Operating Discipline
You operate within a structured system designed for scale
You communicate proactively and early when risks or constraints arise
You take full ownership of execution, accuracy, and follow-through Growth & Progression
This role begins with a focus on execution excellence.
As trust is built through consistent performance:
Responsibility may expand
Exposure to broader initiatives may increase
Additional opportunities may develop over time
Growth is earned through performance, consistency, and reliability—not assumed by title alone.
What This Role Is
Not
This role does not include:
Apply tot his job
Apply To this Job