Executive Assistant - Part Time
TOP REASONS TO WORK ON THE CHOSEN TEAM!!
Empowering families
Making real change now that impacts future generations
Identifying and lowering the barriers families face
Bring healing and restoration through love
See the evidence of trust and compassion transform lives
Strengthen and Unify families - one at a time
This position is a remote position. Preferred residence for candidates is in San Antonio, New Braunfels or surrounding area, but not required.
Job Summary: The Part-Time Executive Administrative position will support the Chief Executive and Chosen's senior leadership team to ensure the smooth running of the operation. This position will work alongside the Chief Executive Officer be a supportive force to take on the administrative and organizational responsibilities and ensure that Chosen's goals and objectives are accomplished. This individual must be an excellent communicator, be flexible, forward thinking and able to maintain the confidentiality of the organization.
Job Responsibilities:
Provide all other administrative and clerical support for CEO's office.
Support the CEO and the board primarily and provide additional support to the senior leadership team.
Serve as the first point of contact answering phones and directing calls and emails for CEO.
Ensure CEO is prepared for various meetings with internal and external stakeholders.
Serve as the board liaison providing vital governance and administrative guidance and support to the Board, the CEO and the Senior Leadership team
Work with various departments to refine processes and coordinate internal and external resources to expedite workflows.
Plan and orchestrate work to ensure that senior leadership priorities are met, organizational goals are achieved, and best practices are upheld.
Coordinate schedule and calendar for CEO.
Coordinate all aspects of staff and board retreats.
Track and enter donor meeting information into CRM.
Manage CEO's and senior leadership's travel, to include accommodations, transportation and meals.
Assemble and distribute board meeting agendas and materials and take comprehensive notes at meetings.
Assist with the organization of Chosen events and organize team communications.
Complete special projects as assigned by the CEO and EVP.
Qualifications and Abilities:
High school diploma or equivalent required, bachelor's degree preferred.
Minimum 3 years in an administrative assistant's role.
Proficiency in Office 365, Salesforce, Asana, Canva and Adobe Acrobat.
Prior experience working for a non-profit organization preferred.
Team player with the ability to multi-task in a dynamic fast-paced environment
Demonstrated ability to work independently and with minimal supervision
Excellent listening skills with a high level of patience
Keen attention to detail.
Hungry, humble and smart - as defined by P. Lencioni in The Ideal Team Player
Proactive, resourceful and a problem-solver.
Chosen is a faith-based nonprofit that helps children heal from trauma due to abuse, neglect, or abandonment. We strengthen foster, kinship, adoptive and reunified family systems using a holistic, trauma-responsive approach. Chosen has a special culture that encourages and provides deep, core values-based work and spiritual growth of team members. Our team is fast-paced, professional, passionate, growth-oriented, and innovative. We are committed to the best business practices and tools for mission fulfillment.
OUR MISSION
We help children, youth, and families prevent and heal trauma from maltreatment through healthy relational connections.
OUR VISION
Our vision is to see trauma-responsive care and relational connection as the standard in the child and family well-being system.
OUR CORE VALUES
Our core values are rooted in faith and shape the way we go about fulfilling our mission, how we behave, and what we expect of each other.
Apply Now
Empowering families
Making real change now that impacts future generations
Identifying and lowering the barriers families face
Bring healing and restoration through love
See the evidence of trust and compassion transform lives
Strengthen and Unify families - one at a time
This position is a remote position. Preferred residence for candidates is in San Antonio, New Braunfels or surrounding area, but not required.
Job Summary: The Part-Time Executive Administrative position will support the Chief Executive and Chosen's senior leadership team to ensure the smooth running of the operation. This position will work alongside the Chief Executive Officer be a supportive force to take on the administrative and organizational responsibilities and ensure that Chosen's goals and objectives are accomplished. This individual must be an excellent communicator, be flexible, forward thinking and able to maintain the confidentiality of the organization.
Job Responsibilities:
Provide all other administrative and clerical support for CEO's office.
Support the CEO and the board primarily and provide additional support to the senior leadership team.
Serve as the first point of contact answering phones and directing calls and emails for CEO.
Ensure CEO is prepared for various meetings with internal and external stakeholders.
Serve as the board liaison providing vital governance and administrative guidance and support to the Board, the CEO and the Senior Leadership team
Work with various departments to refine processes and coordinate internal and external resources to expedite workflows.
Plan and orchestrate work to ensure that senior leadership priorities are met, organizational goals are achieved, and best practices are upheld.
Coordinate schedule and calendar for CEO.
Coordinate all aspects of staff and board retreats.
Track and enter donor meeting information into CRM.
Manage CEO's and senior leadership's travel, to include accommodations, transportation and meals.
Assemble and distribute board meeting agendas and materials and take comprehensive notes at meetings.
Assist with the organization of Chosen events and organize team communications.
Complete special projects as assigned by the CEO and EVP.
Qualifications and Abilities:
High school diploma or equivalent required, bachelor's degree preferred.
Minimum 3 years in an administrative assistant's role.
Proficiency in Office 365, Salesforce, Asana, Canva and Adobe Acrobat.
Prior experience working for a non-profit organization preferred.
Team player with the ability to multi-task in a dynamic fast-paced environment
Demonstrated ability to work independently and with minimal supervision
Excellent listening skills with a high level of patience
Keen attention to detail.
Hungry, humble and smart - as defined by P. Lencioni in The Ideal Team Player
Proactive, resourceful and a problem-solver.
Chosen is a faith-based nonprofit that helps children heal from trauma due to abuse, neglect, or abandonment. We strengthen foster, kinship, adoptive and reunified family systems using a holistic, trauma-responsive approach. Chosen has a special culture that encourages and provides deep, core values-based work and spiritual growth of team members. Our team is fast-paced, professional, passionate, growth-oriented, and innovative. We are committed to the best business practices and tools for mission fulfillment.
OUR MISSION
We help children, youth, and families prevent and heal trauma from maltreatment through healthy relational connections.
OUR VISION
Our vision is to see trauma-responsive care and relational connection as the standard in the child and family well-being system.
OUR CORE VALUES
Our core values are rooted in faith and shape the way we go about fulfilling our mission, how we behave, and what we expect of each other.
Apply Now