Executive Assistant, Medical Affairs
About the position
Responsibilities
• Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc.
• Develops & manages various team collaboration sites and document repositories and distribution lists
• Assists with the onboarding of new team members
• Acts as a key contact both internally and externally
• Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use.
• Coordinate logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc.
• Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings
• Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc.
• Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
• Appropriately manage information of a highly confidential and critical nature
• Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team
• Provide back-up support to other assistants as needed
• Perform other duties as assigned
Requirements
• Bachelor's degree preferred with a minimum of 5 years relevant experience required.
• Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector.
• Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar.
• Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required.
• Experience with project management tools and contract management processes is highly desirable.
• High integrity and demonstrated ability to treat confidential information with great discretion
• Strong organizational and prioritization skills
• A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry
• Ability to execute under tight deadlines with changing priorities
• Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.
Apply Now
Apply Now
Responsibilities
• Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc.
• Develops & manages various team collaboration sites and document repositories and distribution lists
• Assists with the onboarding of new team members
• Acts as a key contact both internally and externally
• Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use.
• Coordinate logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc.
• Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings
• Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc.
• Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
• Appropriately manage information of a highly confidential and critical nature
• Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team
• Provide back-up support to other assistants as needed
• Perform other duties as assigned
Requirements
• Bachelor's degree preferred with a minimum of 5 years relevant experience required.
• Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector.
• Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar.
• Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required.
• Experience with project management tools and contract management processes is highly desirable.
• High integrity and demonstrated ability to treat confidential information with great discretion
• Strong organizational and prioritization skills
• A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry
• Ability to execute under tight deadlines with changing priorities
• Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.
Apply Now
Apply Now