Executive Assistant - Global Calendar & Travel; Remote
Position: Executive Assistant - Global Calendar & Travel (Remote)
Location: New York
Job Description:
• Provide administrative support to executives within our Experian Marketing Services (EMS) business unit.
• Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
• Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
• Take meeting minutes and help track action items from meetings when requested.
• Help ensure executive is on time to important meetings and assist with conflicts when requested.
• Organize presentation materials.
• Plan events, including team building and off‑sites.
• Work with other Executive Assistants and provide backup.
• Assist with department new hire set up - equipment ordering, office supplies, profile set up, and onboarding meetings.
Requirements:
• 5+ years of administrative support experience.
• Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high‑quality support.
• Advanced proficiency in Microsoft Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
• Experience managing complex, high‑volume executive calendars across multiple time zones, including scheduling internal and external meetings, coordinating logistics, and handling last‑minute changes with accuracy and efficiency.
• Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
• Preference for candidates based in or near New York, NY, for in‑person collaboration. Remote candidates will also be considered.
Benefits:
• Great compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in‑office.
• Flexible time off including volunteer time off, vacation, sick and 12‑paid holidays.
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Location: New York
Job Description:
• Provide administrative support to executives within our Experian Marketing Services (EMS) business unit.
• Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
• Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
• Take meeting minutes and help track action items from meetings when requested.
• Help ensure executive is on time to important meetings and assist with conflicts when requested.
• Organize presentation materials.
• Plan events, including team building and off‑sites.
• Work with other Executive Assistants and provide backup.
• Assist with department new hire set up - equipment ordering, office supplies, profile set up, and onboarding meetings.
Requirements:
• 5+ years of administrative support experience.
• Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high‑quality support.
• Advanced proficiency in Microsoft Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
• Experience managing complex, high‑volume executive calendars across multiple time zones, including scheduling internal and external meetings, coordinating logistics, and handling last‑minute changes with accuracy and efficiency.
• Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
• Preference for candidates based in or near New York, NY, for in‑person collaboration. Remote candidates will also be considered.
Benefits:
• Great compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in‑office.
• Flexible time off including volunteer time off, vacation, sick and 12‑paid holidays.
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Apply tot his job
Apply To this Job