Executive Assistant and Office Manager

K Health is a leading clinical AI company focused on delivering accessible healthcare at scale. They are seeking an organized and proactive Executive Assistant and Office Manager to support their founders and manage the New York City office, enhancing productivity and fostering a collaborative workplace culture.ResponsibilitiesManage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importanceCoordinate all aspects of meetings, including securing venues and arranging necessary technologyArrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itinerariesManage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics.​ Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothlyOrchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, ​office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restockAct as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as neededPartner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangementsSkills1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environmentBachelor's degree in Business, Communications, Human Resources, or a related fieldA professional who doesn't wait for explicit instructions but instead uses their expertise to 'do the right thing' and drive work forwardExceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incompleteClear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogueProficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management toolsPrior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employeesBenefitsHybrid work schedule with weekly lunches and stocked fridgesMonthly social committees for company events18 vacation days, 9 company holidays, 5 sick days, and 2 personal daysStock options for every full-time employeePaid parental leave401k benefitCommuter BenefitsCompetitive health, dental, and vision insurance optionsCompany OverviewK Health is a data-driven digital primary care system that uses AI to deliver personalized primary care services. It was founded in 2016, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is https://khealth.com.Company H1B SponsorshipK Health has a track record of offering H1B sponsorships, with 3 in 2025, 1 in 2024, 1 in 2023, 3 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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