Executive Assistant – Amazon Store

DescriptionPillar Home Buyers is a growing real estate investment company dedicated to providing excellent service in property acquisitions and dispositions. We are looking for an organized, tech-savvy, and operations-focused Executive Assistant to support our CEO, Jacob Matlock, in managing administrative tasks, operations, and process improvements.This role is ideal for someone who thrives in a fast-paced, growing environment, is an excellent problem solver, and has a structured and process-oriented mindset.ResponsibilitiesWhat You'll Be DoingExecutive Support & Operations Management• Keep the CEO organized, accountable, and on track with daily priorities.• Create, maintain, and improve processes and workflows to enhance efficiency.• Develop Kanban boards, task management systems, and project tracking tools using platforms like TeamWork or Asana.• Assist with CRM management (Resimply or similar), including updating leads, KPI tracking, and ensuring accurate data entry.• Support credit card management and expense tracking, potentially building out improved financial tracking processes.• Assist with disposition tasks, supporting the sales process as needed.Email, Calendar & Communication Management• Manage and organize the executive's email inbox to ensure important messages are addressed.• Handle scheduling, calendar management, and optimizing time blocks for the CEO.• Serve as the first point of contact for internal and external communications as needed.• Filter and prioritize messages, turning off unnecessary email notifications (e.g., Wizehire).Technology & Process Improvement• Use Microsoft Excel, Microsoft 365, Asana, and CRM software for reporting and task tracking.• Learn and adapt quickly to new technology tools and automation systems to improve workflow.• Implement AI-driven tools or automation where possible to streamline operations.QualificationsWhat We're Looking For• Highly organized and structured, with the ability to create efficient systems.• A problem solver who takes initiative and anticipates needs before they arise.• Someone who learns quickly and is eager to optimize processes.• Trustworthy and able to handle sensitive financial and operational information with discretion.• Experience with Microsoft Excel, CRM systems (Resimply or similar), and task management tools (Asana, TeamWork, etc).• Tech-savvy and comfortable navigating new systems and software.• A patient and adaptable team player who can work well with a growing business.