Executive Assistant, Administrative Business Lead, Aladdin Engineering
About the position
The Executive Assistant role at BlackRock's Aladdin Engineering team is designed to support senior leaders in a fast-paced global environment. The position involves managing calendars, coordinating travel, and organizing team activities, requiring a motivated and detail-oriented individual who can operate independently and maintain strong business relationships.
Responsibilities
• Manage daily calendars for senior leaders, adjusting schedules based on last-minute changes.
,
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
,
• Coordinate travel arrangements and submit expense reports using Concur.
,
• Drive key team activities and events, including team meetings, strategy sessions, and social events.
,
• Handle tasks proactively to ensure seamless coverage for all supported staff.
,
• Build and maintain good business relationships with executives and administrative staff across the organization.
,
• Complete ad hoc administrative requests in a timely and detailed manner.
Requirements
• 5+ years of administrative experience, preferably in a large global organization in the financial services industry.
,
• Ability to work independently and assume additional responsibilities as needed.
,
• Positive and ‘can-do' attitude.
,
• Desire and ability to provide outstanding service to internal and external clients.
,
• Ability to manage competing priorities and meet tight deadlines.
,
• Excellent communication skills (written and verbal).
,
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
,
• High level of attention to detail.
,
• Discretion in handling confidential information.
,
• Bachelor's degree is strongly preferred.
Nice-to-haves
Benefits
• Strong retirement plan
,
• Tuition reimbursement
,
• Comprehensive healthcare
,
• Support for working parents
,
• Flexible Time Off (FTO)
Apply Now
The Executive Assistant role at BlackRock's Aladdin Engineering team is designed to support senior leaders in a fast-paced global environment. The position involves managing calendars, coordinating travel, and organizing team activities, requiring a motivated and detail-oriented individual who can operate independently and maintain strong business relationships.
Responsibilities
• Manage daily calendars for senior leaders, adjusting schedules based on last-minute changes.
,
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
,
• Coordinate travel arrangements and submit expense reports using Concur.
,
• Drive key team activities and events, including team meetings, strategy sessions, and social events.
,
• Handle tasks proactively to ensure seamless coverage for all supported staff.
,
• Build and maintain good business relationships with executives and administrative staff across the organization.
,
• Complete ad hoc administrative requests in a timely and detailed manner.
Requirements
• 5+ years of administrative experience, preferably in a large global organization in the financial services industry.
,
• Ability to work independently and assume additional responsibilities as needed.
,
• Positive and ‘can-do' attitude.
,
• Desire and ability to provide outstanding service to internal and external clients.
,
• Ability to manage competing priorities and meet tight deadlines.
,
• Excellent communication skills (written and verbal).
,
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
,
• High level of attention to detail.
,
• Discretion in handling confidential information.
,
• Bachelor's degree is strongly preferred.
Nice-to-haves
Benefits
• Strong retirement plan
,
• Tuition reimbursement
,
• Comprehensive healthcare
,
• Support for working parents
,
• Flexible Time Off (FTO)
Apply Now