EXECUTIVE ASSISTANT

Children's Law Center of California is the largest children's legal services organization in the nation, advocating for children and youth in foster care systems. They are seeking a dedicated Executive Assistant to provide professional administrative and operational support to senior leaders, ensuring effective communication and workflow within the organization.ResponsibilitiesStrategically coordinating schedules, projects, balancing meetings, and ensuring the Firm Director can attend to the most pressing issues, highest leverage activities, and big-picture goals. Anticipate needs and identify potential challenges, proactively implementing solutions to keep work moving forward, even when not in officeAnticipate scheduling conflicts and proactively adjust plans to maximize the Firm Director’s effectiveness. Coordinate meetings and commitments across teams and offices, ensuring appropriate preparation and follow-throughAssist the Firm Director in tracking key initiatives, deadlines, and action items to ensure progress and accountability. Coordinate projects and cross-team efforts to maintain alignment and momentum. Support follow-up with stakeholders to ensure commitments and deliverables are completedDraft, proofread, and articulate executive-level correspondence for clarity, conciseness, spelling, grammar, and punctuation. Serve as a point of coordination between the Director and staff across the organization to facilitate effective communication and workflowResolve competing priorities gracefully. Must engage with all employees with a positive and supportive demeanor when addressing difficult and stressful matters or sensitive topics. Responsible for all standard administrative office tasks including answering phones, faxing, filing, data entry, invoicing support, document creation, assisting with meeting logistics, creating and maintaining client and firm-related data spreadsheets, and maintaining organized digital and physical recordsHandle privileged and confidential information with the highest level of discretion and professionalism. Exercise independent judgment and professionalism when addressing sensitive issues. Respond and execute responsibilities independently and when requiredContinuous learning: staying informed and adapting evolving social dynamics to better engage and collaborate with colleagues from all backgrounds. Perform other tasks to support the team and the project as requested by the Firm DirectorSkillsAt least 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive level leaderPrior law office experience is a plusPosition is based in Monterey Park, California; must be on site minimum 50%; occasionally more frequentlySome travel to other Los Angeles County offices may be requiredSkill in verbal, written, and interpersonal communicationHumility, thoughtfulness, and the ability to reassess and change an opinionHigh organization skills with strong project management and problem-solving skillsA collaborative mindset and willingness to support colleagues across the organizationExpert-level proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), including advanced calendaring, executive document preparation, data organization, and professional presentation developmentHighly proficient in digital collaboration and document management systems, including Adobe Acrobat, SharePoint, Teams, and cloud-based file platforms, with strong file governance and information organization practicesAI-literate and technologically agile, able to leverage emerging tools (e.g., generative AI, workflow automation, and productivity applications) to streamline research, drafting, scheduling, and operational workflows while exercising sound judgment and data confidentialityExperienced with databases, case management systems, and administrative platforms, maintaining strong attention to accuracy, data integrity, and organized information managementProficient in virtual collaboration and meeting platforms (e.g., Zoom, Teams, and similar tools), including coordinating multi-party meetings, managing logistics, and supporting hybrid work environmentsTechnologically curious and continuously learning, with the ability to quickly evaluate, adopt, and integrate new tools, applications, and systems to improve efficiency and support executive prioritiesBenefitsEmployee Assistance ProgramCompany-Sponsored Benefits (Medical, Dental, Life Insurance)Up to 6% employer matched retirement planGenerous Parental Leave + Additional Leave OptionsFitness/Wellness ProgramHealth Care & Dependent Day Care FSATransit + Parking BenefitsDurfee Professional Development funds are available for all employees, in good standing, who have been with CLC for at least two years.Flexible working environment (depending on position requirements)Paid vacation/sick/holiday timeCLC will pay the current year’s mandatory bar dues for all attorneys actively employed on the date bar dues are owed and who have no known plans to end employment with CLC within 30 days of the due date.CLC will also pay bar dues for new admittees who are actively employed on their initial payment due date and have no known plans to end employment with CLC within 30 days of the due date.Company OverviewChildren's Law Center of California provides skilled legal representation for children who have been abused, neglected, or abandoned. It was founded in 1990, and is headquartered in Monterey Park, California, USA, with a workforce of 501-1000 employees. Its website is https://www.clccal.org/.



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